Benefit and Payroll Administrator

Virtual Agent-posted 7 months ago
Mid Level
Westport, CT
Administrative and Support Services
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Our client is seeking an experienced Benefits & Payroll Administrator to support the administration of employee benefits and manage payroll for a multi-state organization. This role plays a critical part in maintaining the company-wide Human Resources Information System and ensuring accurate, timely payroll processing, including salaries, benefits, taxes, and deductions. The ideal candidate will be detail-oriented, well-versed in benefits administration, and capable of managing payroll in compliance with federal, state, and local regulations.

  • Lead the weekly payroll file load, audit processes, and 401(k) reconciliation
  • Perform a range of benefit accounting tasks, including monthly delinquent loan report management
  • Generate reports, analyze data, and present findings clearly and effectively
  • Support compliance monitoring for all benefits plans in coordination with the Senior Manager, Benefits
  • Assist with audits, annual plan testing, and the administration of 401(k) and health and welfare plans
  • Participate in special projects and maintain process documentation for audit and administrative purposes
  • Process weekly payroll for a low volume of corporate employees
  • Administer and manage the ADP time-off system
  • Collaborate with HR, accounting, tax, and other departments to support efficient payroll operations
  • Manage the corporate payroll system (ADP)
  • Support both internal and external payroll audits
  • Prepare and reconcile payroll-related reports and journal entries for the accounting department
  • Manage accurate and timely distribution of annual W-2 forms
  • Manage registration and remittance of all state payroll taxes and coordinate tax filings through ADP
  • Stay current on payroll tax laws, identify and implement process improvements to increase accuracy and efficiency
  • Support the accounting department with ad hoc reporting and special projects as needed
  • Minimum of 3 years of relevant experience in benefits and payroll within a large organization
  • Bachelor's degree or equivalent experience required; degree in Finance or Accounting preferred
  • Excellent interpersonal and communication skills
  • Strong analytical skills and attention to detail
  • Proficient in ADP and other payroll systems
  • In-depth knowledge of payroll laws, regulations, and best practices
  • Familiarity with multi-state payroll processing and tax requirements
  • Hands on experience with Human Resource Information Systems (HRIS)
  • Solid understanding of employee benefit programs and administration
  • Proficient in Microsoft Office Suite (Excel, Access, Word, PowerPoint)
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