Behavioral Health HIM Coordinator

Children’s Hospital of Philadelphia • Philadelphia, PA

110d • $61,360 - $78,230

About The Position

The Behavioral Health HIM Coordinator will be responsible for collaborating with providers, therapists, patients and families with releasing protective health information (PHI) according to Pennsylvania State Laws and regulations and analyzing records for deficiencies. The BH HIM Coordinator will review all medical record requests for completeness and accuracy of routine and non-routine disclosures, in and outside the organization. Deficiency work queues will be monitored daily for chart completion and prompt processing of claim billing by the coding team.

Requirements

• High School Diploma / GED Required
• Associate's Degree Health Information Technology Required
• At least five (5) years Medical records correspondence, release of information, deficiency analyzing Required
• Proficient with releasing patient health information.
• Proficiency with deficiency analyzing medical records.
• Understanding of HIPAA rules and regulations.
• Knowledgeable with PA State laws and regulations on behavioral health.
• Ability to work with minimal supervision.
• Requires a complete understanding and awareness of the rules of confidentiality and the State and Federal laws pertaining to release of information.
• Ability to communicate effectively verbally and written formats.
• Ability to prioritize and organize tasks to meet internal and external standards of practice.
• Ability to work in a fast-paced environment and handle a large workload at times.

Nice To Haves

• Bachelor's Degree Health Information Administration Preferred
• Electronic health system usage - preferred EPIC.
• Registered Health Information Technician (RHIT) - AHIMA or any CAHIIM agency - upon hire - Required or Registered Health Information Administrator (RHIA) - AHIMA or any CAHIIM agency - upon hire - Preferred

Responsibilities

• Reviews and coordinates all authorized request for routine disclosure of protected health information (PHI) for internal and external users.
• Confirms that the authorization is valid and HIPAA compliant.
• Consults with providers on most requests including those that may involve information blocked notes to ensure compliance with the 21st Century Cures Act.
• Verifies that requestor has the legal right to the medical records.
• Determines 'minimum necessary', which requires providers to request, release, or disclose only the minimum amount of information necessary to fulfill the needs of the user requesting the information.
• Acts as a liaison between the main HIM department, risk management, case management when dealing with attorney request, court orders, subpoenas, litigations, and other potential areas of risk.
• Responsible for coordinating with providers on subpoenas, warrants, district attorney and law enforcement request.
• Assists in processing large audits for state reviews.
• Interacts with requestors to identify medical records needs for release of information and prioritizes requests.
• Responds to all web/email requests for PHI from inside and outside the facility.
• Prepares email response upon receipt of all web and email requests.
• Maintains quality and productivity standards set forth by department.
• Collects and processes revenue from billable requests upon receipt.
• Properly invoices patients and requesters for records request.
• Accurately credits all payments received from requesters then releases records if appropriate.
• Monitors HIM Epic chart completion work queues and notifies providers when necessary.
• Identifies and resolves deficiency flags on medical records.

Benefits

• Salary Range: $61,360.00 - $78,230.00 Annually
• Fair and transparent pay practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees