Behavioral Health Administrative Specialist 2

State of Oregon • Street, MD

92d

About The Position

The Behavioral Health Division is organized into three areas of focus: (1) Operations & Strategy; (2) Service Delivery; and (3) Equity, Community Partnerships and Quality Assurance. In this position, you will provide administrative, operations, and program support to the Behavioral Health Deputy of Service Delivery, in service to the people of Oregon and guided by the mission, vision, values and goals of the Oregon Health Authority and the Behavioral Health Division. You will be responsible for planning and coordinating meetings, workgroups, and project schedules. You will focus is on facilitating cohesive communication, collaboration, issue resolution, strategic planning, and decision-making. You will participate in team meetings and assume responsibility for the completion of follow up, which involves researching, analyzing, evaluating, collecting, organizing, assembling, preparing reports, incorporating information for special projects, making recommendations for action, and implementing recommendations approved by leadership; such as monitoring and researching activities being taken to address internal and external audit site visits and findings, co-designing, and organizing collaborative teaching-learning forums, and tracking and synthesizing grant solicitation and funding distribution. You will also assist in the design, implementation, and sustainability of key initiatives and projects by developing and updating spreadsheets and tracking tools through research and data synthesis, assessment, and comprehensive documentation with a focus on interpreting and evaluating laws, rules, policies, procedures to assure operational alignment and compliance.

Requirements

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience; OR
• An equivalent combination of education and experience.

Nice To Haves

• Advanced Microsoft Excel, Word, PowerPoint, TEAMS, Outlook skillset.
• Organizational and time management skills commensurate with the detailed and complex development process.
• Ability to use mathematics to solve business problems.
• Effective verbal and written communication skills.
• Ability to analyze information and evaluate results.
• Experience providing technical support and training to others.
• Experience working in a fast-paced environment managing multiple assignments.

Responsibilities

• Provide administrative, operations, and program support to the Behavioral Health Deputy of Service Delivery.
• Plan and coordinate meetings, workgroups, and project schedules.
• Facilitate cohesive communication, collaboration, issue resolution, strategic planning, and decision-making.
• Participate in team meetings and complete follow-up tasks.
• Research, analyze, evaluate, collect, organize, and prepare reports.
• Monitor and research activities related to internal and external audit site visits and findings.
• Co-design and organize collaborative teaching-learning forums.
• Track and synthesize grant solicitation and funding distribution.
• Assist in the design, implementation, and sustainability of key initiatives and projects.
• Develop and update spreadsheets and tracking tools.

Benefits

• Excellent medical, vision, and dental benefits package for the employee and qualified family members.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts.
• 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training opportunities for career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees