BE&E Coordinator (Onsite)

Ballester Hermanos, Inc.•Cataño, PR

12d•Onsite

About The Position

En Ballester Hermanos Inc. (BHI), creemos que nuestra gente es el corazón de todo lo que hacemos. Siempre estamos en busca de personas apasionadas y proactivas para unirse a nuestro equipo. En cada rol, no solo contribuirás a las operaciones, sino que también ayudarás a dar forma a la experiencia del empleado y del cliente, empoderarás a quienes te rodean y darás vida a nuestra cultura orientada al servicio. Serás un conector, un solucionador de problemas y un socio de confianza para impulsar nuestra misión. En BHI, cada día comienza con un propósito claro: servir con excelencia, pasión y compromiso. No solo distribuimos productos: entregamos calidad, confianza y bienestar a miles de familias. Cada decisión, cada tarea, cada entrega —desde nuestras oficinas hasta nuestros almacenes y rutas— refleja nuestro profundo compromiso con el cuidado, el respeto y la excelencia que nuestros consumidores merecen. Si crees que un gran servicio comienza desde adentro, y estás listo para crecer en una empresa donde la versatilidad, la iniciativa y el corazón son lo más valorado, esta es tu oportunidad. The Business Excellence & Engineering Coordinator provides specialized administrative support to the Business Excellence, Engineering, and Facilities teams, ensuring the smooth execution of procure‑to‑pay processes, effective supplier and payment follow‑up, and the administration and maintenance of the CMMS (Computerized Maintenance Management System). The role is designed to reduce the administrative burden on engineers and leaders, prevent purchasing delays and payment issues, and ensure the accuracy and integrity of maintenance and operational data.

Requirements

Associate’s degree in Business Administration, Engineering, or a related field.
1–3 years of experience as an Administrative Assistant, Maintenance Coordinator, or similar administrative role.
Fluency in English and Spanish (written and verbal).
Hands‑on experience with purchasing processes, purchase orders, invoicing, and payment follow‑up.
Experience or exposure to CMMS or similar operational/administrative systems (highly desirable).
Proficiency in Microsoft Office, especially Excel.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in an operational environment.
High level of responsibility, confidentiality, and service orientation.
Health Certificate is required.

Nice To Haves

Experience or exposure to CMMS or similar operational/administrative systems (highly desirable).

Responsibilities

Create, submit, and track purchase requisitions and purchase orders for the Business Excellence, Engineering, and Facilities teams.
Follow up on the full invoice and payment cycle, coordinating with suppliers and the Finance department.
Maintain ongoing communication with local and U.S.-based suppliers to address administrative, billing, and payment-related matters.
Ensure purchasing documentation (quotes, purchase orders, invoices) is complete, accurate, and properly filed.
Support basic departmental expense tracking and purchasing controls.
Administer, maintain, and validate CMMS data, ensuring accuracy, consistency, and completeness.
Provide administrative CMMS support to engineers, the Facilities Manager, and the Facilities Supervisor.
Assist with the creation, update, and closure of work orders within the system.
Prepare basic CMMS reports to support operational follow-up and visibility.
Promote administrative discipline and data quality within the CMMS.
Provide ongoing administrative support to the Business Excellence & Engineering teams.
Act as the primary administrative point of contact, enabling efficient day‑to‑day operations.