Basic Needs Administrative Analyst (AA/S III)

Stanislaus State•Turlock, CA

About The Position

Classified as: Administrative Analyst/Specialist III Full-time temporary position available on or after May 11, 2026 for Basic Needs. Appointment will be made for 1 year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance. This position’s responsibilities are carried out under general direction. The incumbent is responsible for providing support within the Coordinated Access, Retention and Equity Services (CARES) unit of Student Affairs, with significant support to Basic Needs department. The incumbent coordinates Student Success initiatives across campus and external partners, focusing on Basic Needs and providing support to Project Rebound, Educational Opportunity Program, Promise Scholars, and the Pregnant and Parenting Student Initiatives, overseeing confidential operations, budgeting, personnel, compliance, and data assessment within the CARES portfolio. Incumbents in positions at this level often provide program leadership of a strategic nature through program or organizational unit planning activities and the analysis, development, and evaluation of highly complex programs with broad impact.

Requirements

Education & Experience: A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
Knowledge of and ability to apply fundamental concepts.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Working knowledge of budget policies and procedures.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications.
Ability to make independent decisions and exercise sound judgment.
Ability to train others on new skills and procedures and provide lead work direction.
Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
Ability to work with representatives from public and private entities and handle potentially sensitive situations.
Demonstrated consultative skills in working with internal and external constituent groups.
Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
Position requires travel.
A valid California driver’s license.
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Nice To Haves

Three (3) years of related administrative or analytical experience supporting program operations, budgeting, or fiscal processes.
Two (2) years of experience in research, evaluation, grants, budget, finance, systems, or operations, including preparation of reports or analyses.
Demonstrated experience preparing and reconciling budgets and monitoring expenditures across one or more programs or funding sources.
Experience collecting, analyzing, and reporting data to support program assessment, compliance, or decision making.
Experience supporting grant-funded programs, including budget development, reporting, or coordination with internal or external partners.
Experience developing or maintaining administrative procedures, tracking tools, or reporting systems.
Master’s degree in Business Administration, Public Administration, or a related field.
Experience working in a CSU or other higher education setting.

Responsibilities

Provide administrative and operational support to program coordinators in support of program delivery and departmental objectives.
Oversee administrative systems and processes, including scheduling tools, dashboards, record retention practices, and standard operating procedures.
Coordinate travel, purchasing, payroll-related transactions, position funding changes, and use of campus administrative systems to support departmental operations.
Support departmental business continuity planning, including updates and coordination of continuity related activities.
Perform financial analysis, budget administration, accounting, and fund management in support of departmental and program operations.
Monitor expenditures, resolve discrepancies, and maintain accurate, audit-ready financial records in accordance with institutional and funding requirements.
Oversee purchasing and related fiscal processes to support effective and compliant departmental operations.
Administer and support complex programs encompassing a full range of administrative and/or academic functions.
Provide comprehensive grant administration support, including data analysis, budget development, narrative preparation, and required reporting.
Coordinate with the Office of Sponsored Research and Programs and external partners to ensure compliance with grant requirements and timelines.
Support the development and administration of memoranda of understanding (MOUs) and partner agreements related to funded programs.
Ensure program compliance with applicable regulations and requirements governing funded and nonfunded programs.
Serve as a liaison to internal and external agencies and partners related to program and grant activities.
Analyze, design, implement, and evaluate administrative and data systems to support organizational unit operations, reporting, and decision-making.
Design and lead departmental assessment and evaluation activities, including evaluation planning, data collection, analysis, and reporting.
Conduct regular data reviews to support continuous improvement, compliance, and strategic and operational decision-making.
Lead ongoing data tracking, documentation, reconciliation, and quality assurance processes to support institutional, legislative, and grant reporting.
Prepare and submit required programmatic and fiscal reports in coordination with campus partners and external agencies.
Coordinate with Institutional Effectiveness & Analytics and other campus partners to ensure data accuracy, consistency, and timely submission.
Advise management on policies and procedures related to operations, finance, budgets, personnel, and administrative systems; update unit procedures and provide training as appropriate.
Develop research briefs, reports, and presentations to support planning, compliance, and reporting needs.
May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
At the direction of appropriate administrator, may provide support to other areas as needed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, a logical assignment to this classification, or if it involves performing duties of a lower-level classification as required.
Other duties as assigned.