Base Administrative Assistant, Flight Ops - LGA

Endeavor Air • Flushing, NY

21h • $22 - $28 • Onsite

About The Position

The Base Administrative Assistant assists with general administrative, operational and office support tasks to the staff working closely across all departments to maintain day-to-day business operations.

Requirements

• High School Diploma, GED or equivalent; bachelor’s degree preferred.
• 2 years of administrative and/or office management experience.
• Reliable and self-motivated with a positive attitude.
• Analytical, interpretive, and organizational skills.
• Ability to multitask efficiently and effectively to meet deadlines.
• Interpersonal, written and verbal communication skills.
• PC proficient in Microsoft Office products and general internet applications.

Nice To Haves

• 1 year aviation or airline experience preferred.

Responsibilities

• Provide administrative support to Base Managers, Regional Chief Pilot and management team including screening mail, phone support, travel and expense reimbursements, and scheduling meetings, conference rooms, and ordering food.
• Manage and monitor the random drug program under the guidance of the Base Managers and the Regional Chief Pilot for all domicile-based flight attendants and pilots.
• Develop, maintain, and track numerous spreadsheets that monitor daily performance, delays, and base organization.
• Send out general communications and manage correspondence to staff and other departments.
• Maintain files, bulletin boards, personnel files, and other information distribution systems as directed.
• Maintain, track, and manage documents, files, forms and approved vendors list.
• Assist in tracking and coding of department invoices and expense reports.
• Ensure new hire employees are processed and administrative needs are met.
• Track and order office supplies.
• Plan and organize meetings, forums, and other events for the department.
• Process accounts payable invoices, evaluate accuracy of charges, and keep appropriate file copies; distribute related monthly financial reports.
• Produce weekly statistical dashboard and headcount reports consisting of detailed team roster, overtime expenses, order volumes, and initial staffing projections for leadership review and approval.
• Ensure confidentiality of work completed on behalf of the Base Managers and the Regional Chief Pilot.
• Other duties as assigned.

Benefits

• Free or reduced-rate travel privileges on Delta Air Lines and 80+ air carriers worldwide for employees and eligible family members
• Comprehensive Medical, Dental, and Vision Plans
• 401(k) with Company Match starting on Day 1
• Operational Performance Rewards (OPR) Program
• Life and AD&D Insurance, Short and Long-term Disability, Flexible Spending Accounts (FSA), and voluntary supplementary benefit options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED