The Base Administrative Assistant assists with general administrative, operational and office support tasks to the staff working closely across all departments to maintain day-to-day business operations.
Provide administrative support to Base Managers, Regional Chief Pilot and management team including screening mail, phone support, travel and expense reimbursements, and scheduling meetings, conference rooms, and ordering food.
Manage and monitor the random drug program under the guidance of the Base Managers and the Regional Chief Pilot for all domicile-based flight attendants and pilots.
Develop, maintain, and track numerous spreadsheets that monitor daily performance, delays, and base organization.
Send out general communications and manage correspondence to staff and other departments.
Maintain files, bulletin boards, personnel files, and other information distribution systems as directed.
Maintain, track, and manage documents, files, forms and approved vendors list.
Assist in tracking and coding of department invoices and expense reports.
Ensure new hire employees are processed and administrative needs are met.
Track and order office supplies.
Plan and organize meetings, forums, and other events for the department.
Process accounts payable invoices, evaluate accuracy of charges, and keep appropriate file copies; distribute related monthly financial reports.
Produce weekly statistical dashboard and headcount reports consisting of detailed team roster, overtime expenses, order volumes, and initial staffing projections for leadership review and approval.
Ensure confidentiality of work completed on behalf of the Base Managers and the Regional Chief Pilot.
High School Diploma, GED or equivalent; bachelor's degree preferred.
2 years of administrative and/or office management experience.
1 year aviation or airline experience preferred.
Reliable and self-motivated with a positive attitude.
Analytical, interpretive, and organizational skills.
Ability to multitask efficiently and effectively to meet deadlines.
Interpersonal, written and verbal communication skills.
PC proficient in Microsoft Office products and general internet applications.
Free or reduced-rate travel privileges on Delta Air Lines and 80+ air carriers worldwide for employees and eligible family members
Comprehensive Medical, Dental, and Vision Plans
401(k) with Company Match starting on Day 1
Operational Performance Rewards (OPR) Program
Life and AD&D Insurance, Short and Long-term Disability, Flexible Spending Accounts (FSA), and voluntary supplementary benefit options