Baptism/Marriage Prep Coordinator

St James Cathedral Church•Orlando, FL

39d

About The Position

Baptismal Responsibilities • Implements the baptismal preparation process as developed in consultation with the Director of Family Life and Evangelization. • Recruits, trains, supervises, and evaluates baptismal preparation volunteers. • Ensures that appropriate materials are available for the program. • Collects registration and baptismal certificates and completes all administrative work. • Interviews families interested in baptism for their children. • Facilitates information and parent meetings for baptismal preparation. • Ensures that a spirit of prayer and hospitality prevails throughout the entire preparation process. • Assists in setting dates and preparing for liturgies. • Arranges for certificates and for names to be recorded in the parish registers. • Maintains the baptism certificates and files. Wedding Responsibilities • Develops and maintains marriage prep/marriage ministry. • Contacts and meets with engaged couples, providing them with the cathedral guidelines and responding to any questions they may have. • Consults the Director of Family Life and Evangelization with any questions that arise outside the scope of the cathedral guidelines. • Brings to the attention of the preparing clergy any matters related to the spiritual needs of the engaged couples. • Schedules all wedding and wedding rehearsals on the cathedral calendar. • Builds a relationship with each couple, ensuring timely and effective communication. • Handles all administrative tasks related to wedding preparation. • Records the marriages in the sacramental books and ensures proper archiving of marriage files. • Directs contact for all marriage record requests. • Manages, trains, and schedules the wedding coordinators. • Manages all aspects of the FOCCUS Program, including volunteers. • Assists the couple in understanding and implementing the parish guidelines with respect to music, flowers, decorations, photography, and video cameras. • May conduct the wedding rehearsal, should the Director of Family Life and Evangelization wish to delegate this privilege, or assist him in doing so. • Coordinates and/or checks details of the wedding day itinerary including: set-up, camera placement, opening procession, flower placement, musicians, professional photographers, and arrival of participants. Administrative Responsibilities • Collaborates with the Director of Family Life and Evangelization and other members of the cathedral staff, integrating his/her own area of responsibility with the overall cathedral process. • Ensures ministries adhere to applicable Diocesan risk management, communications, and Safe Environment policies; ensures timely fingerprinting and clearance of volunteers. • Facilitates and/or participates in staff and committee meetings as well as meetings and events convened by the diocese as related to catechetical ministry or job responsibilities.

Requirements

Practice of the Catholic faith is required
Bachelor’s Degree in Theology, Catechetics, or Pastoral Ministry from an accredited Catholic university or related field preferred, or equivalent combination of relevant experience and certification
Three to five years of experience in parish ministry, including lay ministry or ministry leadership responsibilities
Demonstrated experience working in an office environment with additional experience in customer service preferred
Strong communication, organizational, problem-solving, and analytical skills
Knowledge of Catholic doctrine and beliefs as presented in the documents of the Second Vatican Council, the Catechism of the Catholic Church and other relevant ecclesial documents and publications
Ability to deal effectively with a diversity of individuals at all organizational levels
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Publisher
Possess valid Florida driver’s license and maintain an acceptable driving record
A high level of organizational and interpersonal skill is required
Attention to detail and working well with others is also required
Must possess the ability to read and analyze routine correspondence and compose appropriate responses
Ability to define problems, collect data, establishes facts, and draw valid conclusions
The ability to sit and stand for long periods of time
Must be able to reach, grasp, feel, hear, and see up close and from afar
Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation
Must be able to communicate verbally and in written form

Nice To Haves

Bilingual Spanish and English speaking and writing skills a plus

Responsibilities

Implements the baptismal preparation process
Recruits, trains, supervises, and evaluates baptismal preparation volunteers
Ensures that appropriate materials are available for the program
Collects registration and baptismal certificates and completes all administrative work
Interviews families interested in baptism for their children
Facilitates information and parent meetings for baptismal preparation
Ensures that a spirit of prayer and hospitality prevails throughout the entire preparation process
Assists in setting dates and preparing for liturgies
Arranges for certificates and for names to be recorded in the parish registers
Maintains the baptism certificates and files
Develops and maintains marriage prep/marriage ministry
Contacts and meets with engaged couples, providing them with the cathedral guidelines and responding to any questions they may have
Consults the Director of Family Life and Evangelization with any questions that arise outside the scope of the cathedral guidelines
Brings to the attention of the preparing clergy any matters related to the spiritual needs of the engaged couples
Schedules all wedding and wedding rehearsals on the cathedral calendar
Builds a relationship with each couple, ensuring timely and effective communication
Handles all administrative tasks related to wedding preparation
Records the marriages in the sacramental books and ensures proper archiving of marriage files
Directs contact for all marriage record requests
Manages, trains, and schedules the wedding coordinators
Manages all aspects of the FOCCUS Program, including volunteers
Assists the couple in understanding and implementing the parish guidelines with respect to music, flowers, decorations, photography, and video cameras
May conduct the wedding rehearsal, should the Director of Family Life and Evangelization wish to delegate this privilege, or assist him in doing so
Coordinates and/or checks details of the wedding day itinerary
Collaborates with the Director of Family Life and Evangelization and other members of the cathedral staff
Ensures ministries adhere to applicable Diocesan risk management, communications, and Safe Environment policies
Facilitates and/or participates in staff and committee meetings