Badge Administrator

Grayson Carter and Son Contracting•Athens, AL

About The Position

The Badge Administrator is responsible for the management, issuance, and tracking of employee and visitor identification badges, including those required for high-security facilities. This role requires strong administrative skills, attention to detail, and proficiency in Microsoft Excel and PDF tools to maintain accurate records and generate reports.

Requirements

High School Diploma or equivalent; Associate degree preferred.
2+ years of administrative experience, preferably in a security or facilities role.
Must be physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift 25 pounds
Proficiency in Microsoft Excel (e.g., data entry, formulas, pivot tables).
Proficiency in Adobe Acrobat or other PDF tools (e.g., creating, editing, and securing PDF files).
Strong attention to detail and ability to multitask in a fast-paced environment
Able to pass a pre-employed drug screen
Must be able to obtain and maintain an Arsenal Badge and FBI Badge

Responsibilities

Issue, renew, deactivate, and manage identification badges for employees, contractors, and visitors in accordance with company and government policies.
Maintain and update badge databases using required information system, ensuring all information is accurate, current, and secure.
Direct employees when and where to pick up badges within specific time frames as well as assisting with required paperwork to obtain various badges.
Prepare and manage official badge documentation and forms in PDF format and/or Microsoft Excel.
Assist with onboarding and offboarding processes as related to badge access
Serve as the point of contact for badge-related inquiries and access issues.
Coordinate with HR, Security, and IT departments to ensure proper access levels are assigned and updated.
Ensure compliance with security protocols for handling sensitive information and access credentials.
Follow OSHA safety guidelines
Ability to visit and wear PPE on job sites
Support audits and inspections by maintaining complete and organized records.
Maintain confidentiality and adhere to all privacy and data protection policies.
Maintain good relationships with all office and field staff
Excellent organizational, communication, and problem-solving skills.
Ability to work with sensitive and confidential information.
Facilitate the process of obtaining badges for authorized personnel, including coordination with external agencies and submission of required documentation.
Represent and promote Grayson Carter and Son in a professional and honest manner
Perform other duties as assigned