Back-Up Admin Coordinator

Albertsons Companies•Sherman, TX

8h•Onsite

About The Position

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Requirements

Ability to sit for long periods; frequent movement including bending, stooping, kneeling, twisting, and turning.
Ability to reach, lift, and maneuver items up to approximately 20 lbs.
Requires manual dexterity and good eye‑hand coordination.
Must strictly adhere to confidentiality expectations.
Strong organizational and problem‑solving skills; able to prioritize workload effectively.
Thorough knowledge of:
Cash balancing and cash‑handling procedures
Company policies
Benefits and payroll systems
Scheduling tools
Hiring, training, and orientation processes
Requires basic math skills (one‑ and two‑step calculations including percentages).
Basic computer skills required.
Operates calculators, telephones, computers, and electronic systems for ordering, personnel functions, and payroll.
Must demonstrate good written and verbal communication skills, leadership ability, and adherence to Company Core Values.
Friendly, courteous, and able to maintain a professional demeanor with customers, coworkers, and vendors.
Able to work through interruptions, work independently, and take initiative.
Consistent and reliable attendance required.
Must comply with Company grooming and dress code standards.
Mental alertness required to ensure accuracy and safety in completing work duties.
Utilizes cleaning supplies as needed.
May be required to work nights, weekends, and holidays; scheduled hours may vary.

Responsibilities

Serves as back‑up to the Administrative Coordinator.
Arrives to work by 6:00 AM.
Assists the Customer Service Center as needed, covering breaks and lunch periods.
Completes daily reconciliation, accounting functions, and VeriBalance tasks.
In some locations, this includes counting the safe, maintaining and reconciling self‑checkout registers, fuel center funds, preparing tills, and completing deposits.
Monitors cashier accountability and researches irregularities; reports issues to the Service Operations/Front End Manager and Store Director.
Includes issues such as out‑of-warranty checks, WIC violations, check‑cashing violations, cash variances, improper refunds/voids, and till imbalances.
Partners with Division Loss Prevention and Front End leadership to resolve cash‑handling or shrink issues.
Maintains the sales book and reports daily/weekly sales information to the Division Office.
Assists the Store Director with billing, invoice processing, and administrative paperwork.
Performs miscellaneous administrative duties including ordering money orders, bus passes, lottery items, gift cards, postage, and change (as applicable).
Uses various computer programs and email to complete administrative tasks.
Reports attendance issues and schedule violations promptly to the Store Director and relevant department managers.
Reviews internal and external job applications; conducts screening interviews and coordinates manager interviews.
Administers the job‑posting program, manages pre‑employment drug testing, and processes tax credit forms.
Completes new hire processing, coordinates training, conducts orientation, and may conduct in‑store training programs.
Coordinates and maintains all hiring-related processes, including the computer‑assisted hiring system; may attend job fairs and other recruiting events.
Maintains recruiting materials, applications, policy acknowledgement forms, and all hiring‑related documents.
Orders and assigns uniforms, name tags, and miscellaneous store supplies.
Handles incoming/outgoing mail, email, and office files; updates break room communication boards as needed.
Functions as a liaison between Human Resources, Payroll, and Benefits departments.
Handles payroll and benefits administration tasks, time record review, payroll submission, Time & Attendance Correction Forms, schedules, and personnel records.
Coordinates and processes leave‑related paperwork including disability, military leave, General Leave, Workers’ Compensation or Texas Workplace Injury Benefit Plan, and FMLA.
Manages return‑from‑leave reinstatements, termination forms, and associated documentation.
Maintains employee HR records securely; keeps medical files (FMLA, doctor’s notes, injury documents, etc.) separate from personnel files.
Conducts in‑store file audits to ensure personnel files are complete and up to date.
Submits personnel status changes, address changes, and termination forms; ensures compliance with record retention policies.
Ensures minor employees have legally required work permits (if applicable) and are scheduled in compliance with state labor laws.
Ensures compliance with HIPAA and required confidentiality standards.
May coordinate safety‑related activities, including monthly safety meetings and service award programs.
Answers and responds to incoming phone calls appropriately.
Supports front end operations when needed.
Ensures the office area remains clean and orderly.
Performs all duties with honesty, integrity, and adherence to Company policies and procedures.

Benefits

medical
dental
vision
disability and life insurance
sick pay
PTO/Vacation pay
paid holidays
bereavement pay
retirement benefits (pension and/or 401(k) eligibility)
Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans.