Back-Up Admin Coordinator

Albertsons Companies • DeSoto, TX

12h

About The Position

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!
Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street.
Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success.
Bring your flavor
Building the future of food and well-being starts with you. Join our team and bring your best self to the table.
Disclaimer
The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.
Albertsons is an Equal Opportunity Employer
This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

Responsibilities

• Serve as the back‑up to the Administrative Coordinator, assuming all responsibilities when needed.
• Arrive to work by 6:00 AM consistently.
• Support the Customer Service Center and provide break and lunch coverage.
• Answer incoming calls professionally; assist customers and resolve concerns appropriately.
• Support front‑end operations as needed.
• Complete the daily reconciliation, accounting, and VeriBalance processes.
• Counting the safe
• Maintaining and reconciling self‑checkout registers
• Managing fuel center balancing
• Preparing tills and deposits
• Monitor cashier accountability; research and report issues such as:
• Out‑of‑warranty checks
• WIC violations
• Check‑cashing violations
• Cash variances
• Improper refunds or voids
• Till‑balance irregularities
• Partner with Division Loss Prevention and Front End leadership to resolve cash discrepancies and shrink issues.
• Maintain the sales book and report daily/weekly sales to the Division Office.
• Assist the Store Director with billing and invoice processing.
• Perform administrative tasks including ordering money orders, bus passes, lottery, gift cards, postage, and change (if applicable).
• Utilize various computer programs, systems, and email platforms.
• Manage incoming/outgoing mail and maintain organized office files.
• Update breakroom HR information boards, communication postings, and required compliance documents.
• Ensure the office area remains clean, organized, and professional in appearance.
• Review internal and external applications; conduct screening interviews and schedule department manager interviews.
• Administer the Job Posting Program and manage:
• Pre‑employment drug testing
• Tax credit processing
• Complete the full new‑hire process, coordinate training, and conduct orientation and onboarding sessions.
• Maintain all recruiting materials, applications, policy sign‑off forms, and related documentation.
• Attend external recruiting events (e.g., job fairs) when required.
• Act as liaison between HR, Payroll, and Benefits departments.
• Address payroll and benefits administration questions; support Store Director and HR with personnel issues.
• Review employee time records for payroll compliance.
• Submit and process payroll in a timely, accurate manner.
• Maintain Time & Attendance reports, correction forms, schedules, and personnel records.
• Coordinate, input, and track all leave‑of‑absence paperwork, including:
• Disability
• Military leave
• General Leave
• Workers' Compensation or Texas Workplace Injury Benefit Plan
• FMLA and other medical leaves
• Process reinstatements, terminations, and other status changes.
• Maintain secure, compliant employee HR files and keep medical files stored separately.
• Conduct in‑store file audits to ensure complete, up‑to‑date documentation.
• Submit personnel changes and ensure records retention compliance.
• Ensure minor associates have required work permits and are scheduled in compliance with state laws.
• Monitor and report attendance and schedule violations promptly.
• Ensure full compliance with HIPAA and all confidentiality requirements under federal and state law.
• Support safety‑related activities, including coordinating monthly safety meetings (if assigned).
• Support store recognition programs.
• Perform all duties with honesty, integrity, and adherence to company policies and procedures.

Benefits

• medical
• dental
• vision
• disability and life insurance
• sick pay
• PTO/Vacation pay
• paid holidays
• bereavement pay and retirement benefits (pension and/or 401(k) eligibility)
• Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed