Back‑Up Admin Coordinator

Albertsons Companies•Colleyville, TX

About The Position

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. Disclaimer The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4). Pay Transparency: Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. Candidates with unique qualifications may be considered for compensation above this range. Dependent on length of service, hours worked, any applicable collective bargaining agreement and/or Company policy, benefits may include medical, dental, vision, disability and life insurance, sick pay, PTO/Vacation pay, paid holidays, bereavement pay and retirement benefits (pension and/or 401(k) eligibility). Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans. Applications are accepted on an on-going basis. For roles in Washington State: Sick pay and PTO/Vacation pay are accrued based on hours worked and paid holidays are issued at 7-9 days annually.

Responsibilities

Serve as back‑up to the Administrative Coordinator.
Arrive to work by 6:00 AM.
Assist the Customer Service Center as needed and cover breaks and lunch periods.
Complete daily reconciliation, accounting, and VeriBalance functions.
In some locations, responsibilities include counting the safe, maintaining and reconciling self‑checkout registers, fuel center funds, and preparing tills and deposits.
Monitor cashier accountability and research problems or shortages.
Report issues to the Service Operations/Front End Manager and Store Director, including: Out‑of‑warranty checks WIC violations Check‑cashing procedure violations Cash variances Improper refunds Voids Till balance irregularities
Partner with Division Loss Prevention and Front End leadership to resolve cash and shrink issues.
Maintain the sales book and report daily/weekly sales information to the Division Office.
Assist the Store Director with billing and invoice processing.
Perform administrative tasks such as ordering money orders, bus passes, lottery, gift cards, postage, and change (as applicable).
Use various computer programs and email systems to complete administrative duties.
Report attendance problems and schedule violations to the Store Director and department managers promptly.
Review internal and external applications, conduct screening interviews, and coordinate interviews with department managers.
Administer the job‑posting program.
Manage pre‑employment drug testing and tax credit processes.
Complete the new hire process, coordinate training, and conduct orientation and related programs.
Coordinate and maintain all aspects of the computer‑assisted hiring process.
Attend outside recruiting events (e.g., job fairs) as needed.
Maintain all recruiting materials, applications, policy acknowledgment forms, and interview/hiring records.
Order and distribute uniforms, nametags, and store supplies.
Handle outgoing/incoming mail and maintain office files.
Update break‑room communication boards as needed.
Serve as a liaison between Human Resources, Payroll, and Benefits Departments.
Handle payroll and benefits administration issues in coordination with the Store Director and HR team.
Review time records for compliance with company policies.
Submit and process payroll on time.
Maintain Time & Attendance reports, correction forms, schedules, and personnel records in accordance with company policies.
Coordinate, input, and track leave paperwork including: Disability Military leave General Leave Workers’ Compensation / Texas Workplace Injury Benefit Plan FMLA Other leaves of absence
Process paperwork for return‑from‑leave, reinstatements, and terminations.
Maintain employee HR records securely.
Keep medical files (doctor notes, injury documents, FMLA records, etc.) separate from personnel files.
Ensure personnel files are complete and up‑to‑date through regular file audits.
Submit personnel status changes, address changes, and terminations.
Ensure compliance with records retention policies.
Ensure minor employees provide required work certificates and are scheduled in compliance with state laws.
Ensure compliance with HIPAA and confidentiality laws.
Coordinate safety‑related activities, including monthly safety meetings (as assigned).
Support service award programs when applicable.
Answer and respond to incoming calls appropriately.
Support front end operations.
Maintain cleanliness and neat appearance of the office area.
Perform all duties with honesty, integrity, and in compliance with company policies and procedures.
Perform other necessary and required duties as assigned.

Benefits

medical
dental
vision
disability and life insurance
sick pay
PTO/Vacation pay
paid holidays
bereavement pay
retirement benefits (pension and/or 401(k) eligibility)
Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans