Back Office Analyst

Topstep•Chicago, IL

13d•$75,000 - $85,000•Hybrid

About The Position

The Back Office Analyst is responsible for all daily post-trade and financial control activities, from trade confirmation and reconciliation to client funds monitoring and commission validation. This role requires high attention to detail, analytical rigor, and the ability to collaborate across Operations, Finance, Compliance, and Engineering to ensure data accuracy and operational excellence. You will play a critical role in building and maintaining the operational backbone of Topstep Brokerage as we scale. we care deeply about and support the well being of our team, we seek diverse perspectives, we trust our team to take accountability and drive results, we embrace feedback as a means for growth or we are never finished learning, always seeking to improve

Requirements

Bachelor’s degree in Finance, Business Administration, Data Analytics, or any related field.
2–4 years of experience in back-office, operations, or financial control within a brokerage, FCM, or trading firm.
Solid understanding of futures and derivatives markets, particularly CME products.
Experience automating repetitive operational tasks using VBA, Python, or similar scripting tools.
Working knowledge of SQL, Python, or BI tools (Power BI, Tableau).
Advanced proficiency in Excel (VLOOKUPs, pivot tables).
Strong analytical and problem-solving skills with strong attention to detail.
Excellent communication skills and ability to collaborate across multiple teams.
Adaptable mindset comfortable working in a fast-paced, startup-style brokerage environment.

Nice To Haves

Experience with FCM portals, clearing systems, or trading/back-office platforms.
Familiarity with CME (or any exchange) post-trade processes, settlement cycles, and margining.
Understanding of CFTC/NFA regulations and AML monitoring.
Exposure to commission, rebate, or incentive credit programs within a brokerage.
Strong documentation and audit readiness capabilities.

Responsibilities

Process and validate CME trades daily, ensuring accuracy between trading platforms, FCM statements, and internal systems.
Investigate and resolve trade breaks, discrepancies, or system mismatches promptly.
Perform daily and monthly reconciliations of positions, balances, and P&L data.
Maintain clear documentation and audit trails for all reconciliations and corrections.
Monitor customer-segregated funds and assist in daily reconciliation to meet NFA/CFTC requirements.
Coordinate with Finance and FCM operations to track fund transfers, margin calls, and settlements.
Validate commission credits, rebates, and promotional incentives for accuracy and proper documentation.
Provide feedback and operational insights to Product & Engineering to support process automation and data integrity improvements.

Benefits

Topstep is an engaging working environment which ranges from fully remote to hybrid.
We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
10 Company paid Holidays and generous Family Leave.
Paid time off is accrued monthly.
Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees
Vacations are encouraged with a bonus for taking 5 consecutive days.
Employee referrals are bonused.
Topstep offers a food and groceries budget and contributes towards health and wellness.

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