AVP, Sourcing and Contracting

Children’s Hospital of Philadelphia•Upper Darby, PA

About The Position

As a key member of the Supply Chain Executive Leadership team, System Director of Sourcing and Contracting is responsible for developing the Supply Chain vision, strategy, and roadmap for all sourcing, contracting and acquisition of supplies, equipment, and services to meet the needs of the CHOP enterprise. Serves as a key advisor to the VP of Supply Chain, providing strategic advice and counsel on GPO relationship, contracting and supplier relations. Stakeholders include clinical leaders & teams, business operations leaders, Research Institute leaders & teams, CHOP Ambulatory Network. Leads the Supply Chain contracting and procurement activities with professionalism and expertise. Manages the contracting and acquisition of approximately $1.3 billion of operating and capital expense across the CHOP enterprise. Researches, benchmarks, and implements best practices in competitive bidding, contract management, acquisition, and value analysis/medical device programs. Serves as the executive for the Annual Capital Equipment Committee, which oversees the budgeting, review, and acquisition of capital equipment acquisitions. Communicates and collaborates with Supply Chain colleagues to implement CHOP and/or SC strategic initiatives and ensure successful delivery of all Supply Chain services. Builds professional, effective relationships with senior management, clinical and operational leaders. Manages all suppliers' relationships across the CHOP enterprise. Mentors and coaches direct reports to promote staff development and ensure that departmental objectives are met regarding customer service and best-practices. Fosters and builds a collaborative team within and across functional lines to achieve service excellence within SC. Establishes performance and development goals and objectives for the Sourcing and Contracting team members to achieve both short-term (1-2 years) and long-term (3-5+ years) strategic initiatives and operational excellence.

Requirements

Bachelor's Degree Required
At least twelve (12) years of progressively increased responsibility in in hospital and/or healthcare environment, preferably in Sourcing and Contracting or Procurement Required
Professional experience with contracting terms and conditions, Value Analysis, and strategy development Required
Deep understanding of supply chain operations, including technology, contract development, content management, supplier enablement, ERP applications, reporting & analytics. Sterile processing operations knowledge would be beneficial.
Expertise in contract negotiations and development.
Excellent negotiation skills with the ability to handle challenging contractual discussions and find creative solutions while mitigating CHOP’s risk.
Knowledge of healthcare GPOs operations.
Knowledge of Value Analysis process in a healthcare environment.
Possesses excellent communication skills at multiple levels of the enterprise. Ability to prepare and present presentations and financial analysis to senior leaders.
Able to motivate and facilitate teams to successful resolution of challenging issues.
Project management skills, knowledge, and experience. Ability to effectively interact and collaborate successfully with people of all levels.
Strong problem solving and troubleshooting skills; detail oriented and hands-on performer. Experience leading cross functional teams in complex activities across departmental and entity boundaries.
Develop and promote creative and critical thinking to develop compelling and innovative strategies.
Change management expertise – black belt or similar certification preferred.
Ability to establish and maintain a high level of stakeholder trust and confidence
Ability to delegate, monitor, and direct work effort and requirements.
Ability to work under pressure and multi-task with composure and resilience.
Ability to handle ambiguity well.

Nice To Haves

Master's Degree Preferred
At least eight (8) years of progressively increased responsibility in healthcare Supply Chain experience in a multi-hospital system performing contract negotiations and development Preferred
Previous experience in Lean Methodologies or Process Improvement Frameworks Preferred
Certified Procurement Management (CPM) - Association for Supply Chain Management (ASCM) - upon hire - Preferred
Six Sigma Green Belt (CSSGB) - American Society for Quality (ASQ) - upon hire - Preferred

Responsibilities

Develops the strategic plan for the functions within the Sourcing and Contracting department, in collaboration with SC Executive Leadership and the Supply Chain Steering Committee.
Keeps abreast of industry best practices related to healthcare SC. Is informed and knowledgeable of industry trends that could impact supply availability or service performance, i.e., supply and equipment innovations, Group Purchasing Organizations, developments in the supplier community, supply resiliency, CPI/PPI, and world events.
Communicates the vision and priorities of the department within SC and to stakeholders.
Establishes metrics and goals to track progress of annual initiatives.
Serves as the Supply Chain Safety leader. On a rotational basis, manages the daily safety huddle and reports out on CHOP Daily Operations Huddle. Covers weekly on-call rotation to coordinate and respond to emergency events or operational issues and respond to leadership concerns.
Responsible for forecasting, developing, and managing SC Sourcing and Contracting budget to targeted expense. Budgetary responsibility exceeds $2M
Establishes standards and leads the strategic sourcing and contract management program for all capital and operating expenditures for the enterprise.
Ensures that comprehensive sourcing and contracting plans for all spend categories are developed and executed to improve financial outcomes.
Sets standards for best practice competitive bidding, contract management, and value analysis.
Develops metrics to track performance and effectiveness.
Defines and implements CHOP’s Group Purchasing Organization (GPO) strategy, in conjunction with SC Executive Leadership
Assures appropriate commitment and compliance to GPO contracts.
Participates on GPO forums and programs to assure CHOP representation.
Measures compliance and tracks returns of patronage fees and vendor rebates.
Develops a supplier management program to measure and track supplier performance.
Coordinates quarterly business review with strategic supplier partners to communicate CHOP’s vision and supplier performance requirements.
Shares supplier performance metrics within SC and to SC Steering Committee
Provides leadership and direction to the Value Analysis Program, which integrates the strategic sourcing process with the clinical leaders and faculty as it relates to product standardization and utilization.
Collaborates and coordinates efforts with the Supply Chain Medical Director to define and implement annual initiatives that promote patient safety and financial stewardship for clinical supplies. This may involve supply conversion or reducing utilization efforts.
Facilitates Supply Chain Steering Committee review, validate, and authorize Value Analysis efforts.
Investigates and defines Value Analysis best practices and establishes supporting policies and procedures for product introduction, review, analysis, and communication.
Develops metrics for Value Analysis activities and collects/reports information on financial performance.
Assures ongoing fact basis for product review and enables quantification of actual benefits.
Enforces CHOP’s safety initiatives by providing management of product recall and defective product reporting programs.
Develops and implements the Supply Chain compliance program, establishing policies, procedures, and metrics that meet/exceed government and other regulatory agency requirements.
Partners with internal audit to assure that contracting & procurement procedures meet audit recommendations.
Provides management oversight for vendor access/credentialing programs.
Defines vision and strategy for a robust supplier diversity program that enables local and diverse suppliers the opportunity to learn, grow and do business with CHOP
Participates in Philadelphia and Montgomery County diversity programs, i.e., Philadelphia Anchors for Growth and Equity (PAGE)
Directs sourcing team and Supplier Diversity Manager efforts to ensure alignment with diversity goals
Communicates vision and strategy to Supply Chain Steering Committee and CHOP leaders to gain support of defined initiatives
Develops and communicates metrics to track performance and effectiveness of the Supplier Diversity Program
Facilitates development and achievement of professional and personal goals for supply chain staff and self. Enables employee development and growth by building out individual skills, knowledge, and experience to ensure team members can effectively help each other and maximize the team’s collective ability to advance defined objectives.
Establishes and implements supply chain best practice policies and standards and benchmarks within healthcare and industry.
Effectively recruits, orients, develop and retain a talented and diverse workforce in supply chain.
Models CHOP’s ICare values. Holds others accountable for living these values.