Aviation Scheduler

Paccar • SeaTac, WA

402d • $75,100 - $112,300

About The Position

The Aviation Scheduler at PACCAR Inc. is responsible for managing the scheduling and logistics of the company's flight operations. This role involves coordinating aircraft bookings, ensuring compliance with flight regulations, and arranging travel for crew members. The position requires strong organizational skills and the ability to work under pressure while maintaining a professional demeanor. The scheduler will also handle post-flight documentation and support the department's accounting functions as needed.

Requirements

• 2+ years of aviation scheduling experience required.
• Strong interpersonal skills and excellent verbal and written communication ability.
• Ability to maintain a professional attitude while working under deadlines.
• Excellent PC skills (Excel, Word, Outlook, and internet).
• Highly developed organizational and planning skills, detail-oriented.
• Demonstrated ability to work with highly confidential information.
• Ability to interact with senior executives and officials inside and outside the company.
• Ability to respond during evenings, weekends, holidays, and be available on-call when required.
• Knowledge of aviation terminology and experience with flight scheduling software.
• Proficiency with PFM and Flightbridge scheduling software preferred.
• Accounting experience preferred.
• Ability to pass TSA and Port of Seattle background screening for ID badge.
• Valid passport and driver's license.

Nice To Haves

• Dispatcher certificate a plus.

Responsibilities

• Add and modify aircraft reservations.
• Manage CEO approval process for all trips.
• Reply to aircraft availability, airport, and flight scheduling inquiries.
• Ensure trips are scheduled in compliance with crew duty and flight time limitations.
• Notify FBOs; arrange ground handling, fuel, and catering.
• Book hotels and rental cars for crew arrangements.
• Prepare Trip Packets for crews.
• Coordinate crew and maintenance schedules.
• Obtain required aircraft and crew permits/visas for international travel.
• Provide flight tracking details for appropriate company personnel and ground transportation support.
• Maintain flight and crew duty records post-flight.
• Back up department Accountant duties during absences.
• Coordinate thorough scheduling duties handoff prior to absences.
• Manage and pay invoices for international fees.
• Manage aircraft document renewals for registration, insurance, landing permits, Customs decals, CANPASS program, etc.
• Monitor main gate for visitors and deliveries.
• Conduct building security checks when last to leave the hangar.
• Attend NBAA, PNBAA, PFM conferences to incorporate industry best practices.

Benefits

• 401k with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off including a minimum of 10 paid vacation days, 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more
• Eligible for a holiday gift

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Machinery Manufacturing
• Education Level: High school or GED
• Number of Employees: 251-500 employees