Autonomous Maritime Systems Administrative Assistant- Panama City Beach, Florida

Serco • Panama City, FL

84d

About The Position

Are you looking for an exciting, full-time position to support our U.S. Navy Autonomous Maritime Systems programs? We have a need for an Autonomous Maritime Systems Administrative Assistant to work within our Panama City, FL office location. This position would have opportunity for upward mobility within a growing team of professionals supporting contracts for the Naval Surface Warfare Center, Panama City Division (NSWC PCD) and the Naval Oceanographic Office (NAVOCEANO). Under limited supervision, this position will provide routine clerical and administrative support to senior personnel, managers, technical customers, and/or projects according to well established procedures. Also assembles and analyzes complex information or data and develops reports. This mid-level position has great potential for career growth in growing team within a key market space in the local Defense Contracting Industry.

Requirements

• An Associates Degree and 2 years of related experience OR a High School Diploma and 5 years of related experience.
• The ability to obtain and maintain a DoD Secret Security Clearance is required.
• Proficiency in word processing skills and proficiency in Microsoft applications.
• Excellent grammar, punctuation, spelling, and proofreading skills.
• Ability to travel 10%.

Nice To Haves

• Experience in technical writing.
• A Bachelor's degree.

Responsibilities

• Maintains a front desk to greet customers, subcontractors, and vendors while monitoring a current visitor log.
• Works under the Facility Security Officer (FSO) to ensure all visitors are screened and compliant per security protocols.
• Coordinates projects and logistical details to ensure smooth operation of a department, field location or specific project.
• Assists senior personnel in sorting, inventorying, and distributing inbound equipment and materials to local customers.
• Processes receiving documentation for equipment and materials using Government forms such as DD1149 or DD250.
• Drafts correspondence and prepares presentations, sets up meetings and travel arrangements.
• Prepares paperwork and forms and develops new forms and procedures as appropriate.
• Verifies paid invoices against purchase orders and cost summary sheets and monitors departmental spending against budget.
• Assists in budget preparation.
• Maintains records, information, data, and statistics on department activities and may monitor project schedules for management.
• Receives, processes, and maintains documents such as time records, travel, invoices, and purchase orders.
• Responsible for preparing weekly and monthly reports involving research and data collection to align with contract deliverables.
• Adheres to administrative procedures and makes recommendations to improve efficiency.
• Advises managers and staff on proper procedures and policies.
• Must have the capability to effectively communicate as a cohesive member of a fast-paced team to keep up with urgent requirements.
• Performs additional duties and responsibilities as assigned by upper management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree