Automotive Shop Office Assistant

SpeedVegas•Sloan, NV

9d•$26 - $29

About The Position

Las Vegas Motorsports Park, LLC dba Speed Vegas is seeking a skilled and motivated Automotive Shop Office Assistant to provide support to shop operations. This position will be the heart of our shop operations, providing support to the shop team's operations. The ideal candidate approaches all tasks, big or small, with professionalism and a positive attitude, acting as the main point of contact between management, staff, and external partners. This position offers a generous base salary in addition to industry-leading benefits. Previous automotive dealership office manager experience is required. This position offers a competitive salary and industry-leading benefits. The ideal candidate has extensive leadership skills, and experience managing automotive shop operations.

Requirements

Knowledge of managing a shop environment, including scheduling, resource allocation, and vendor coordination
Proficiency in Fleetio or similar platforms for work order management and vehicle tracking
Familiarity with OSHA standards, ASE certifications, and workplace safety best practices
Knowledge of providing high-quality service and fostering professional relationships
Proven ability to lead and motivate a team of high-performing personnel
Strong communication and coordination skills to manage shop operations effectively
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Smartsheet, and Fleetio for operational planning and reporting
Strong time management and organizational skills
Commitment to maintaining high safety standards
Strong attention to detail in diagnosing issues to maintain operational standards
Ability to lift 50 pounds and work in various environmental conditions
Strong energy and adaptability to meet the demands of a fast-paced work environment
High-level analytical and critical thinking skills
Ability to work both independently and as part of a team
Ability to perform physical activities such as lifting, climbing, walking, and stooping
Comfortable working in an environment with loud noises and varying temperatures
Regular use of personal protective equipment (PPE)
High School Diploma or GED
At least 3 years of experience of administrative experience
Proficient level of experience working with Office 365 with strong Excel skills

Nice To Haves

OSHA 10

Responsibilities

Operational Leadership: Assist the Director of Automotive Fleet and Shop Operations manage daily staff scheduling
Assist with Fleetio and Accounting support
Act as a liaison between the shop team, directors, and other departments to ensure clear communication and alignment on priorities.
Support and maintain shop processes and SOP’s
Monitor repairs and maintenance data to flag outlier repairs or abnormal spend before escalation
Monitor and track supercar market (listings, prices, mileage, time-on-market, and price change(s) to identify buying and selling opportunities, assess market trends, and support vehicle acquisition and resale decisions
Administrative Management: Maintain accurate records in Fleetio, including work orders, vehicle history, and parts inventory
DMV/Title support
Oil sampling coordination and preventative maintenance follow up
Logistics and errands assistance, including parts drop-offs and pickups when needed
Coordinate with vendors and contractors to ensure timely delivery of parts and services
Parts and consumables monitoring
Vendor/Dealer coordination
Support human resources with onboarding, training documentation, and performance evaluations for shop employees
Ensure work orders, invoices, and maintenance records are complete and finance ready
Safety and Compliance: Ensure shop operations comply with OSHA standards, workplace safety protocols, and company policies
Promote a culture of safety, ensuring proper use of PPE and adherence to hazard identification procedures
Customer and Vendor Relations: Act as a professional representative of SpeedVegas in interactions with third-party vendors, contractors, and customers
Ensure high-quality service that meets customer needs and expectations
Continuous Improvement: Develop and implement standard operating procedures (SOPs) to improve shop efficiency and workflow
Identify opportunities for improvement in processes, equipment, and staff training