Automotive Parts Specialist III (Material Management Specialist III)

Fairfax County (VA)•Fairfax, VA

38d•Onsite

About The Position

Serves as a lead worker within the maintenance facility team and orders merchandise under contract and provides parts to the technicians. Further duties include but are not limited to: Researches and determines the correct maintenance and repair parts for complex vehicle repair operations using several different multimedia data sources; Orders and issues parts to technicians in the Department of Vehicle Services (DVS) maintenance facilities and enters outgoing parts on work orders or transfer documents; Receives and shelves automotive parts in stock room; Performs automotive inventory spot checks as necessary to ensure inventory accuracy; Records information into system database; Performs miscellaneous housekeeping (sweeping floors, straightening shelves, dusting, etc.). May be required to pick up or drop off items from suppliers or travel to other DVS/county facilities. Note: Based on the needs of the agency, the incumbent may be relocated to a different facility and/or work schedule (minimum 30-day advanced notice). Location: This position is located at the West Ox Maintenance Facility, Evening Shift. Schedule: The work schedule for this position will be 2:00 p.m. to 10:30 p.m. To learn more about a career with Fairfax County Department of Vehicle Services, watch our video "This is The Department of Vehicle Services".

Requirements

Knowledge of supply procedures and requirements
Knowledge of procurement methods and procedures
Knowledge of purchasing contract practices and procedures
Ability to develop supply requirements
Ability to compare and analyze costs and specifications
Ability to prepare technical specifications and to analyze and evaluate bids
Ability to use sound judgment in making decisions
Ability to communicate in writing and orally
Ability to operate a personal computer and an automated purchasing/inventory management system
Ability to work with and evaluate the effectiveness of purchasing contracts
Ability to establish and maintain effective interpersonal relationships
Ability to perform tasks that include lifting, stooping, bending, and working in tiring and uncomfortable positions
Any combination of education, experience, and training equivalent to high school graduation or a G.E.D. issued by a state department of education, plus four years of inventory, purchasing, accounts payable or material storage operations experience
Valid driver's license
Must be able to obtain Forklift Safety Training Certificate within six months of hire date
The appointee to this position will be required to complete a criminal background check and a driving record check to the satisfaction of the employer
This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)
Additional Work Schedule Requirements: Flex schedule may be available. On call rotation schedule, and OT required
Must be able to stand for long periods of time at parts counter and provide parts for mechanics; stoop, bend, twist, and reach many times daily; climb stairs several times daily; lift up to 50 pounds several times daily. All duties performed with or without reasonable accommodations

Nice To Haves

At least four years of experience working in the automotive parts field ordering and issuing parts
Experience working with an automotive (vehicle) parts management system
Proven ability to maintain a continuous inventory and to keep accurate records
Possess current Automotive Service Excellence (ASE) certification(s)
Proficient in utilizing Microsoft Outlook

Responsibilities

Assists with the supervision of warehouse/storeroom operations
Supervises the receiving, storage and issuance of supplies and equipment
Investigates and resolves inventory discrepancies and makes proper adjustments in inventory management application
Serves as department's Property Manager for accountable equipment
Plans and monitors staging areas
Audits and analyzes inventory to ensure availability and to minimize cost
Identifies surplus and obsolete items, arranges for disposal or coordinates surplus sales
Places orders for stock/supply replenishment
Researches and develops specifications and standards for the procurement of non-standard equipment, parts, materials and services and ensures that such items meet or exceed established specifications
Determines most economical supply source and selects the appropriate procurement/purchasing method
Utilizes purchasing application software, procurement cards, vendor online catalog and state contracts to generate purchase orders
Contacts vendors to expedite and coordinate deliveries and resolve discrepancies
Plans delivery schedule and routing
Processes invoices for payment and enters invoices in Accounts Payable application software
Researches and/or solicits vendor prices and availability quotes
Reviews relevant purchasing contracts and participates in the review of bids and recommendations for contract awards and changes
Evaluates and monitors vendor contract performance and resolves problems with vendor
Manages contracts and reports discrepancies with Department of Purchasing and Supply Management
Develops specifications and assist with IFB process
Maintains detailed purchasing, receiving and issue records using FOCUS
Develops inventory management, purchasing and warehouse/storeroom procedures
Trains subordinates of standard purchasing, inventory procedures and warehouse safety procedures
May provide limited supervision of warehouse staff
Coordinates maintenance and repair of vehicles, equipment and facility
May be required to operate a vehicle for making deliveries of supplies or equipment