Automotive Office Manager

Chevrolet • Dexter, MI

217d

About The Position

The Office Manager assists in the fair representation of the financial condition of the company, implements controls to ensure compliance, and completes the activities necessary either personally or through subordinates.

Requirements

• Excellent organizational skills and strong attention to detail.
• Excellent time management skills with a proven ability to prioritize and meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with Reynolds & Reynolds/Ignite System, or the ability to quickly learn.
• Accounting degree or related field preferred.
• 1-3 years of general office and accounting/finance experience.
• 1-3 years of dealership experience required.
• Working knowledge of dealership documents.

Responsibilities

• Prepares daily bank deposit.
• Prepare daily cash report.
• Reconcile and replenish cash boxes and petty cash.
• Post mechanics' time records daily.
• Post manual journal entries, counter tickets not posted by the computer system, and any other postings as required.
• Maintain control of posted documents.
• Post monthly standard entries.
• Set up fixed asset and prepaid asset accounts.
• Work with office staff to ensure timely completion of assigned tasks.
• Prepare payroll on a timely basis, post payroll, and maintain payroll records.
• Prepare tax reports, tax deposits and tax returns in a timely, accurate manner.
• Maintain payables control: post invoices, prepare checks, and reconcile statements.
• Post additions and modifications to inventory, both to manual stock record sheets and to the computer.
• Administer charge-back program for late charges to inventory.
• Reconcile inventories monthly and provide Business Manager with proposed adjustments.
• Reconcile open cash weekly.
• Reconcile select account monthly, prior to month end.
• Assist in completion of annual review/audit.
• Complete end-of-month accounting reports.
• Prepare employee health/life benefit payments.
• Keep an updated file of all job descriptions.
• Prepare monthly floor plan report for use in commission calculations.
• Prepare sales commission/chargeback detail reports.

Benefits

• Competitive Compensation
• Employee Referral Program
• Employee Discounts on Sales and Service
• Benefits Package (Medical, Dental, Vision, Employer Paid Life/AD&D, Employee Assistance Program, Pet Insurance)
• Voluntary Benefits (Flexing Spending Account, Life/AD&D, Short-Term and Long-Term Disability, Critical Illness, Accident Insurance, Legal & Identity Theft Protection)
• 401(k) and Employer Match
• Holiday Savings Program with Employer Match
• Paid Time Off
• Holiday Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Motor Vehicle and Parts Dealers
• Education Level: Bachelor's degree