Automotive Dealership File Clerk

Fletcher Jones Management West•Newport Beach, CA

11d•$19 - $23•Onsite

About The Position

Your next opportunity awaits at Fletcher Jones Management West! We are looking for a File Clerk to join our centralized Regional Business Office in Newport Beach, California. This role provides essential administrative support to the team and helps keep our office organized, accurate, and running smoothly. As a File Clerk, you will ensure documents are properly scanned, stored, and maintained. You’ll also assist with organizing and processing toll violations and citations and provide occasional coverage for tasks such as supply ordering and daily deposit reconciliation. In addition, you may support tasks like creating vehicle inventory jackets by printing stock labels and filing them accurately, posting deposits as part of our office liaison coverage, and helping with the daily run, which includes sorting mail and ensuring it reaches the appropriate departments.

Requirements

Previous experience in a similar administrative or clerical role preferred.
Strong attention to detail and ability to handle multiple tasks.
Good communication, social, and interpersonal skills.

Responsibilities

Scan documents as needed, ensuring legibility and quality.
File records in alphabetical or numerical order, including vehicle deals and inventory.
Eliminate outdated or unnecessary materials according to file maintenance guidelines and legal requirements.
Retrieve files, as necessary.
Maintain an organized, clean workspace and ensure materials remain accessible.
Create and maintain vehicle inventory jackets with accurate stock labels.
Assist in processing toll road violations and citations.
Support management and other departments with administrative needs.
Provide backup coverage for daily deposit reconciliation and posting of point-of-sale transactions into accounting software, perform account reconciliations, as well as sorting and distributing daily mail.