Automotive Assistant Biller

King O'Rourke Auto Group•Smithtown, NY

21h•Onsite

About The Position

King O’Rourke Cadillac Buick GMC, a high-volume dealership located in Smithtown, NY, is seeking an experienced Automotive Assistant Biller. This role offers a significant opportunity for an experienced auto biller to advance their career and oversee the billing department. The position requires strong knowledge of DMV and Verify processes and involves working with new software in a fast-paced environment to manage various billing and titling responsibilities.

Requirements

Experienced biller
STRONG DMV & Verify experience required
Thorough and strong knowledge of DMV & Verify
Excellent oral, written, and interpersonal communication skills
Positive attitude with a high-energy personality
Organization and follow-up skills
Automotive Billing Experience

Nice To Haves

Knowledge of Reynolds & Reynolds / Ignite

Responsibilities

Overseeing the billing department
Backstopping F&I and vetting all deals
Verifying interest rates, rebates, residuals, and vin incentives
Process DMV within a regulated time frame
Log information into VERIFY
Log-deals being sent to the accounting department
Maintain up-to-date police, plate, and in-transit books according to NYS regulations
Ensure deal compliance prior to releasing any DMV documents to the sales/finance department
Create an up-to-date DMV log which includes any DMV issues/concerns, missing documents
Submit a check request for any DMV refunds to accounting with a copy of the registration
Assist the General Manager/Controller as requested with the DMV process and procedure
Reporting of all vehicle sales
Prepare paperwork for the titling of new, used, and wholesale transactions
Ensures retail transactions are processed in a timely manner
Prepares tax and title documents
Prepare and submit all legal transfer documents to the state department of Motor Vehicles (DMV)
Provide additional administrative support as needed
Keep current with applicable laws
Contacts banks to obtain lien releases
Applies for duplicate titles when needed
Check all paperwork for correct title, lien information, taxes, etc., before forwarding to the accounting
Prepare and maintain trade-in vehicle jackets
Follow up on all payoffs to ensure a quick return of titles and lien releases
Maintain loaner and company vehicle title