Autism Summer Camp Program Coordinator

Autism Society Of Minnesota-posted about 1 year ago
$45,000 - $45,000/Yr
Full-time • Mid Level
Remote • Saint Paul, MN
Social Assistance
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The Autism Society of Minnesota is seeking a Camp Program Coordinator to organize and administer accessible and inclusive summer camps for autistic youth and adults. This hybrid role involves remote work and on-site collaboration with a neurodiverse team, focusing on the successful planning and execution of camp programs. The position includes significant responsibilities in project management, leadership, and communication, and offers growth opportunities within the organization.

  • Manage relationships with On-Site Camp Directors, who are temporary independent contractors primarily responsible for program delivery.
  • Coordinate partnerships with camp facilities and program partners to ensure that annual contracts are completed and accurate for dates, services, accommodations, expenses, and staffing.
  • Recruit and hire qualified staff and volunteers to successfully operate all camp programs, including conducting phone interviews and monitoring contract agreements.
  • Supervise a large group of independent contractors serving as Camp Counselors, Cabin Leaders, Camp Nurses, etc.
  • Coordinate supervision of camp staff with On-Site Camp Directors to ensure each seasonal worker receives adequate training, on-site coaching, and documented performance feedback.
  • Ensure all camp staff undergo background checks and complete any required documentation before, during, and after onboarding.
  • Collaborate with On-Site Camp Directors and program partners to ensure camp programming is adequately planned and ready for the start of the camp season.
  • Work with the Deputy Director to develop and monitor annual camp program budgets.
  • Manage timely payment of expenses, including purchasing materials, approving invoices, and reconciling credit card expenses.
  • Support sustainable program funding by researching funding opportunities and submitting report narratives and program data to the Advancement Team.
  • Communicate with campers, camp staff, parents, caregivers, third-party payers, and other stakeholders.
  • Recruit participants for camp programs by assisting the Director of Marketing and Communications with marketing materials and serving as the primary point of contact for the community.
  • Manage the online registration application forms and facilitate the lottery to select campers equitably.
  • Coordinate camper registration payments and support the Finance Director to collect third-party payments for campers.
  • Collect applications for scholarships and fee waivers, then process support requests to allocate funds according to need.
  • Develop and implement a program evaluation, training, and continuous improvement strategy to ensure high-quality camp programs.
  • Review Camp Policies and Procedures annually and implement any required changes.
  • Ensure compliance with grant requirements and all applicable local, state, and federal regulations.
  • Facilitate an annual debrief with On-Site Camp Directors, partners, and other key stakeholders to identify opportunities for improvement.
  • Coordinate the exclusion of any participants who have not provided consent for photography and multimedia.
  • Maintain camp stakeholder information in Salesforce, Camp Brain, Gusto, and any other applicable database.
  • Lead camp training sessions or promotional presentations as needed.
  • Support other departments in the execution of events hosted by the organization.
  • At least 3 years of prior experience in youth development, recreation, disability services, or autism-related functions.
  • Ability to establish a strong rapport with various stakeholders, including verbal or written communication skills.
  • Strong organizational skills including attention to detail, project planning, time management, and analysis.
  • Excellent customer service and project management skills.
  • Proficiency with Microsoft Office Suite, Apple Computers, Salesforce, and web-based applications.
  • Understanding of camp operations and programs.
  • Knowledge and understanding of autism and the disability community.
  • Direct experience working with AuSM Summer Camp Programs is highly valued.
  • A bachelor's degree or comparable experience is preferred, but not required.
  • Inclusive values and experience working with the neurodivergent community.
  • Experience working in the nonprofit sector.
  • Ability to multitask and adapt to changes.
  • Demonstrated success working independently and collaboratively.
  • Experience seeking and writing grants and managing budgets preferred.
  • Flexible work schedule in a hybrid work environment.
  • Health, dental, and vision insurance.
  • Optional health savings account (HSA).
  • Basic term life insurance.
  • Short and long-term disability insurance.
  • 401k retirement plan.
  • Up to 35 days off per year (15 vacation days, 6 sick days, 12 holidays, and 2 personal days).
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