Audit & Billing Coordinator - Restoration

Paul Davis•Waukesha, WI

60d

About The Position

Restore More Than Property-Restore Peace of Mind. Paul Davis Restoration is a national leader in disaster recovery, and our Large Loss Division specializes in complex, high-value projects. We are seeking a Job Cost Auditor who thrives on accuracy, accountability, and financial oversight. This role is essential in ensuring that our projects remain on budget, invoices are accurate, and financial records are complete and transparent.

Requirements

Experience in job costing, auditing, or accounting within construction, restoration, or insurance billing.
Proficiency in QuickBooks, Excel, and financial systems.
Strong organizational skills and attention to detail.
Ability to work with multiple stakeholders and communicate findings clearly.
Experience with contracts, billing, and AR/AP management.
Self-starter with an investigative mindset and problem-solving skills.

Responsibilities

Input and manage cost data into billing programs (Time and Material Pro, QuickBooks).
Audit invoices for labor, subcontractors, and all project-related expenses.
Handle AR/AP functions for the Large Loss Division in-house.
Prepare rough order magnitude estimates (time, cost, materials).
Partner with Project Managers to reconcile budgets and close out projects with owners.
Prepare and organize closing files, ensuring all payments are processed and accounts settled.
Update and maintain accurate price lists.
Conduct market research to support pricing and vendor negotiations.
Create and manage contracts using Adobe Sign.
Generate financial reports and cost variance summaries for leadership.
Travel up to 15% as needed (1-2 weeks at a time).