Audio Visual Production Coordinator

Council on Foreign Relations•New York, NY

38d•$63,000 - $70,000•Hybrid

About The Position

The Audio Visual (AV) team at the Council on Foreign Relations (CFR) is seeking an AV Production Coordinator to support high-quality event execution across CFR’s New York and Washington D.C. offices. This role is responsible for creating graphics and design, including, but not limited to, Zoom and YouTube meeting design, digital signage and PowerPoint presentations for internal meetings and external rental events. The coordinator will also assist with the audio visual set up and operations to ensure seamless event delivery. This full-time position is based in CFR’s New York City office on a hybrid basis. CFR currently defines hybrid status as working at least three days a week onsite, with Tuesdays and Thursdays considered institutional anchor days where all staff are required to be onsite.

Requirements

At least 2 years of experience in event production, event management, or project management
Experience with Figma, Adobe Photoshop, MS PowerPoint, MS Word, Excel, and email; database and/or digital asset management system experience preferred.
Availability to work flexible hours, including early mornings and late evenings.
Strong interest in meetings and events.
Excellent verbal and written communication skills.
Exceptional attention to detail and experience in handling and prioritizing multiple tasks in a deadline driven environment
Ability to work effectively on a team, as well as independently.

Nice To Haves

BA in marketing, production, communications, graphic design, event management, or related area is a plus

Responsibilities

Coordinate with AV team and event stakeholders on graphics for meetings, symposiums, press briefings, and conferences, both held in New York City (NY) and Washington, D.C.
Coordinate video content and PowerPoint decks for use in meetings, symposiums, and conferences on the video walls in NY and DC.
Collaborate with rental clients to establish best practices for video wall and digital signage content.
Design and produce printed menus for both rental and internal events.
Support the set-up and working order of all audio visual equipment, including setting up microphones, and performing basic audio-visual tests. Coordinate on stage preparation by miking speakers, cueing talent, and managing content display and transitions. Handling routine office functions, such as ensuring proper operation of audiovisual equipment.
Assist in organizing the schedule for audio/video uploads to the Digital Asset Management (DAM) system and monitor the status of each file. Collaborate with libraries to address any edits or missing files. Assist the AV team with uploads based on their available bandwidth.