Attorney Support Assistant

Weil, Gotshal & Manges LLP•New York, NY

4d•$100,000 - $115,000

About The Position

This position will provide our attorneys and clients with a superior level of technical and administrative support. In addition to traditional attorney support responsibilities, the position will also support the COO, Restructuring. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.

Requirements

5+ years of experience in a support capacity within a law firm or similar environment.
Strong initiative; commercially minded with ability to exercise sound judgment, work independently and make decisions on behalf of COO and/or attorneys.
Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
Excellent written and oral presentation skills; strong attention to detail.
Team player; work well under pressure.
Self-starter who can manage competing priorities.
Ability to maintain confidentially.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Coordinate complex internal/external meetings and conference calls.
Handle a high volume of phone calls.
Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
Coordinate domestic and international travel arrangements and process business requests.
Proofread and make revisions to documents as requested.
Enter attorney’s time via 3E.
Support the COO and BD team in tracking and advancing business development pipelines, client opportunities, and referral relationships across the restructuring ecosystem.
Track action items and follow-ups arising from meetings, ensuring timely completion across teams.
Create, revise and format documents, spreadsheets and presentations.
Prepare briefing materials, agendas, and supporting documents for internal and external meetings.
Process invoices and expenses.
Conduct research as directed.
Partner with the events team to coordinate client dinners/events.
Interface and establish ongoing positive business relationships with clients.
Any additional responsibilities as required by management.