Attorney Assistant Team Lead
About The Position
Hogan Lovells is seeking an experienced Litigation Assistant with deep litigation expertise to support a high‑performing team of partners, associates, and legal professionals. This role is ideal for a seasoned assistant who thrives in advanced litigation support and, over time, is eager to take on an expanded role as a Team Lead for Attorney Assistants. The position remains primarily focused on delivering exceptional, high‑level litigation and administrative support. Once fully trained, the successful candidate will also serve as a liaison and mentor within the attorney assistant team, helping promote consistency, coverage, and best practices across multiple offices or functions.
Requirements
- Ten (10)+ years of litigation experience, ideally within a large law firm or complex, high‑volume litigation practice.
- Extensive knowledge of litigation procedures, discovery processes, and trial preparation.
- Proven ability to manage shifting priorities, multiple deadlines, and complex assignments with professionalism and sound judgment.
- Strong organizational skills, exceptional attention to detail, and excellent written and verbal communication abilities; minimum typing speed of 60 wpm.
- Advanced proficiency in PACER, Case Anywhere, Adobe Acrobat, NetDocuments (or similar document management systems), and Microsoft Office.
- Demonstrated ability to guide, mentor, or informally lead peers; prior supervisory experience is helpful but not required.
Nice To Haves
- Familiarity with Intapp Time, Intapp Open, Chrome River, and 3E preferred.
- College degree preferred but not required with equivalent, relevant experience.
Responsibilities
- Prepare, format, proofread, and finalize litigation documents, including pleadings, discovery, motions, briefs, correspondence, and related materials.
- Coordinate filings in state and federal courts, including courts of appeal and Supreme Courts, remaining current on court rules, procedures, and deadlines.
- Draft and update tables of contents and authorities; assist with large‑volume discovery management.
- Schedule and coordinate hearings, depositions, mediations, and related proceedings, working with court reporters, videographers, and vendors.
- Communicate professionally with court personnel, opposing counsel, experts, and internal team members.
- Provide comprehensive administrative support to multiple timekeepers, including calendar management, travel coordination, expense reports, and monthly billing support.
- Conduct conflict checks; open new clients and matters; assist with engagement letters and audit response letters.
- Maintain accurate electronic and physical filing systems; provide coverage to team members as needed.
- Uphold confidentiality, demonstrate initiative, and contribute to a collaborative, service‑oriented team environment.
- Serve as a point of contact and liaison between Attorney Assistants and Office Administrators to support consistent workflows and communication.
- Mentor and support assistant team members by sharing best practices, legal procedures, and firm policies.
- Assist with coordinating absence coverage and workload balancing to ensure continuity of attorney support.
- Support onboarding and training of new assistants, including preparation of orientation and training materials.
- Help facilitate team meetings and communicate firm initiatives or operational updates impacting administrative support.
- Provide feedback and insights to Office Administrators regarding team operations, training needs, and process improvement opportunities.
- Support special projects related to administrative operations, technology adoption, or efficiency initiatives.
Benefits
- Employees in this role are also eligible for benefits offered by the firm, subject to applicable plan terms and conditions, which currently include medical, dental, and vision insurance; a 401(k) retirement plan; and paid time off.
- Please review this link for more information regarding employee benefits in the United States.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
