Athletic Operations and Facilities Lead - Emergency Hire

Sacramento State•Sacramento, CA

About The Position

Under the general guidance of the Associate Athletic Director of Facilities and Operations (AAD), the Athletic Facilities and Operations Lead performs a full range of administrative and analytic work to ensure the successful operation of competitions and events within the Sac State Division I Intercollegiate Athletics program. The Athletic Facilities and Operations Lead is responsible for planning and coordinating all phases of operations and facilities for the competitions of 21 intercollegiate sports teams and events (e.g. fundraisers) for various teams and Athletics’ administration. The incumbent oversees, as designated, the planning, preparation and execution of intercollegiate contests and special events at various Sacramento State athletic venues, this includes coordinating events at, and ensuring the maintenance of, six separate venues where events often take place at multiple venues simultaneously. Duties include, but are not limited to: scheduling and providing lead work direction to casual workers, special consultants and volunteers who work events as: ushers, security, and other personnel who set up/break down venues. The incumbent schedules game officials and in-game management and works closely with designees from visiting teams; serves as a liaison to outside agencies or entities related to the program, prepares research and analysis leading to cost effective event operations, develops plans and projections, evaluates and reconciles budget reports, and determines operational methods, processes, and procedures to achieve programmatic goals. The incumbent also ensures compliance with campus policies and procedures, and with NCAA regulations and/or other entities governing the operations of Sac State’s Division I Intercollegiate Athletics program. This position requires the ability to work evening and weekend events and maintaining communication with vendors and co-workers after hours, on weekends and holidays to make cost effective and timely alternate arrangements when necessary.

Requirements

Equivalent to a bachelor's degree in a related field and two years of relevant experience.
Ability to work evening and weekend events and maintaining communication with vendors and co-workers after hours, on weekends and holidays to make cost effective and timely alternate arrangements when necessary.
Ability to complete the background check process.
Candidate must furnish proof of eligibility to work in the U.S.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Nice To Haves

Experience coordinating venue and event operations.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Strong organizational skills to effectively handle multiple priorities.
Strong problem-solving skills to anticipate problems and address them proactively.
Ability to understand and follow prescribed rules, processes and procedures.
Ability to effectively train others and provide lead work direction.
Ability to make independent decisions, maintain confidentiality, and exercise sound judgment.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or oral presentations.
Demonstrated ability to establish and maintain effective and collaborative working relationships within and outside the work group and serve as a liaison for the organizational unit.
Working knowledge of budget policies and procedures plus operational and fiscal analysis for resource planning and management.
Ability to use Microsoft Excel to prepare expenditure plans and/or projections and to track and reconcile expenses.
Skill in the research and interpretation of policies and procedures, including skill in the collection, evaluation, interpretation and use of information or data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with broad administrative or programmatic impact and implications.
Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Knowledge of applicable university infrastructure, policies, and procedures.
Experience hiring, training and scheduling employees who perform work for athletic events.
Experience managing athletic facilities and/or events.
Experience working in an institution of higher education.
Knowledge of NCAA policies and regulations.
Experience using Astra Scheduling System.

Responsibilities

Planning and coordinating all phases of operations and facilities for competitions and events
Overseeing the planning, preparation, and execution of intercollegiate contests and special events at various Sacramento State athletic venues
Scheduling and providing lead work direction to casual workers, special consultants, and volunteers
Scheduling game officials and in-game management
Serving as a liaison to outside agencies or entities related to the program
Preparing research and analysis leading to cost-effective event operations
Developing plans and projections
Evaluating and reconciling budget reports
Determining operational methods, processes, and procedures to achieve programmatic goals
Ensuring compliance with campus policies and procedures, and with NCAA regulations