Banning Lewis Academy - Athletic and Attendance Secretary

ACCEL Schools • Colorado Springs, CO

1d • $20 • Onsite

About The Position

ACCEL Schools is seeking a highly-qualified Athletic and Attendance Secretary in Colorado Springs, CO. The Athletic and Attendance Secretary at Banning Lewis Prep Academy is responsible for managing all aspects of student attendance and providing comprehensive administrative support for the athletic program. This dual-role position requires exceptional organizational skills, the ability to manage multiple responsibilities effectively, and a commitment to ensuring accurate attendance records and smooth athletic department operations.
Banning Lewis Academy is a tuition-free public charter school authorized by District 49, proudly serving the Banning Lewis Ranch community and surrounding neighborhoods in Colorado Springs since 2006. At Banning Lewis Academy, we blend the tradition of character development and values with modern technology and tools to create an engaging learning environment that accelerates student achievement and readiness without losing sight of student well-being and personal development. Our mission is to create a safe, positive environment that fosters intellectual curiosity and a thirst for discovery where students and staff success through exceptional programs.

Requirements

• High school diploma or equivalent (Associate’s degree preferred).
• Prior secretarial or administrative experience in a school setting strongly preferred.
• Experience with student information systems (e.g., Power School) and strong data-entry skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and multitasking abilities.
• Ability to maintain confidentiality, professionalism, and accuracy in recordkeeping.
• Knowledge of basic bookkeeping practices for athletic fees preferred.
• Organizational Skills: Ability to manage multiple priorities, deadlines, and events efficiently.
• Data Accuracy: High attention to detail in maintaining attendance and athletic records.
• Communication: Clear and professional interaction with students, families, staff, and community members.
• Problem-Solving: Ability to troubleshoot scheduling conflicts, attendance concerns, and logistical issues.
• Customer Service: Commitment to creating a welcoming and supportive environment for all stakeholders.

Responsibilities

• Serve as the primary point of contact for all student attendance matters and facilitates delegation of attendance work of the receptionist.
• Accurately record daily attendance, tardies, check-ins, and check-outs in the student information system.
• Monitor attendance data, identify trends, and communicate concerns to administration and families.
• Send daily attendance notifications to parents/guardians as required by school policy.
• Prepare and submit attendance reports for administration, district officials, and state reporting requirements.
• Communicate with families regarding attendance policies, truancy concerns, and excused/unexcused absences.
• Coordinate with teachers and administrators regarding attendance discrepancies and follow-up procedures.
• Serve as the administrative assistant for the Athletic Director, supporting all athletic department operations.
• Manage athletic schedules, game logistics, transportation arrangements, and referee assignments.
• Maintain accurate records of athlete eligibility, physicals, and compliance documentation.
• Assist with communication between coaches, parents, and administration regarding schedules, cancellations, and updates.
• Track athletic fees, uniform distribution, and equipment inventory.
• Help organize athletic events, award ceremonies, and banquets.
• Prepare athletic communications, reports, and publications as needed.

Benefits

• medical insurance
• dental insurance
• vision insurance
• 401(k) retirement plan
• life insurance
• long-term disability insurance
• short-term disability insurance
• 10 paid holidays annually
• Paid Time Off: The amount of Paid Time Off (PTO) employees accrue is determined by both their position and the length of their employment term. Employees could accrue up to 10 days of paid time off for 10-month roles, 11 days of paid time off for 11-month roles and 15 days of paid time off for 12-month roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED