Assurance Administrative Assistant

Eide Bailly LLP•Norfolk, VA

13d•Onsite

About The Position

A typical day as an Audit Administrative Assistant might include the following: Utilize Engagement software to complete a wide range of tasks. Perform the preparation, editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks. Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. Prepare and assemble reports, company materials and client documents as directed. Conduct math checks, proofing and formatting of financial statements before they are processed. Process client confirmations. Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment. Make arrangements for various meetings via conference calls, video conference and webcasts. Process expense reports for partners and managers. Assist with processing outgoing mail. Organize incoming mail for partners as directed. Responsible for audit scheduling. Coordinate catering for meetings with Administrative Lead. Prepare monthly billing statements for Audit partners. Make travel arrangements for auditors. Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying. Assist in office-wide duties such as mailings, form letters, distribution lists and data updates. Perform a wide range of general administrative duties for the audit department and office. Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Requirements

You have an Associate's degree and 2 years of past administrative support experience.
You thrive in a high-volume, fast-paced work environment.
You are a multi-tasking master, and there has never been a deadline you could not meet.
You hold yourself to the highest professional standards and maintain strict client confidentiality.
You are highly proficient in Microsoft Excel required, as well as proficient in Microsoft Word and Outlook.
You are detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
You are able to work overtime as needed.
You love collaborating and being part of a team but also enjoy working alone with limited supervision.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Responsibilities

Utilize Engagement software to complete a wide range of tasks.
Perform the preparation, editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks.
Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
Prepare and assemble reports, company materials and client documents as directed.
Conduct math checks, proofing and formatting of financial statements before they are processed.
Process client confirmations.
Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment.
Make arrangements for various meetings via conference calls, video conference and webcasts.
Process expense reports for partners and managers.
Assist with processing outgoing mail.
Organize incoming mail for partners as directed.
Responsible for audit scheduling.
Coordinate catering for meetings with Administrative Lead.
Prepare monthly billing statements for Audit partners.
Make travel arrangements for auditors.
Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying.
Assist in office-wide duties such as mailings, form letters, distribution lists and data updates.
Perform a wide range of general administrative duties for the audit department and office.
Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed.