Asst Director, Research Admtn

Temple University • Philadelphia, PA

1d • Hybrid

About The Position

Under the direction of the Assistant Dean of Finance and Administration in the College of Education and Human Development and in partnership with the Office of the Vice Provost for Research, The Assistant Director of Research Administration will handle the day-to-day coordinating and monitoring of pre- and post-award operations related to a portfolio of sponsored research projects or grant funded centers assigned by the Assistant Dean.
The incumbent will be responsible for pre-award activities including, but not limited to, acting as the primary liaison to faculty PIs for policies and procedures regarding strategic budget development, grant proposal submissions, sub-award documentation and obtaining approvals in compliance with federal, state and other sponsoring agency and university guidelines and policies.
The Assistant Director will also support any post-award administration by maintaining CEHD grant databases and providing regularly scheduled and ad-hoc financial reports and projections to faculty and administrators. The incumbent will provide guidance, approval and operational support in compliance with requisite Notice of Award (NOA) terms and conditions for all post-award payment, procurement and receivable deposit activity for both compensation and non-compensation expenses on awards, ensuring prompt invoicing, processing, as well as detailed reconciliation, reporting and identification/processing of any needed modifications. The Assistant Director of Research Administration will be responsible for completing the close-out process at the end of each project period, ensuring that receivables match expenses and supporting all audits.

Requirements

• Bachelor’s Degree and at least four years of directly related administrative and grant management experience. An equivalent combination of education and experience may be considered.
• Ability to work autonomously and with a team
• Excellent verbal and written communication skills
• Ability to present and distill complex information to small and large groups.
• Excellent customer service acumen
• Excellent interpersonal skills and the ability to interact collegially and collaboratively with a diverse group of faculty, administrators, students and external sponsors.
• Demonstrated ability to take initiative to ensure outcomes and compliance
• Ability to prioritize and manage time to hit multiple deadlines and competing tasks
• Demonstrated analytical and solution driven judgement to identify and resolve complex issues
• Working knowledge and understanding of diverse funding policies and guidelines for sponsored research programs offered through federal, state, private and university sources.
• Demonstrated ability to keep apprised and adapt to constantly evolving grant submission, contract and compliance requirements.
• Technical proficiency in all applicable software programs and applications related to grant submission, reporting, reconciliation.
• PA Child Abuse Clearances
• Cash Handling

Responsibilities

• Support faculty and Program Directors with grant proposal submissions in conjunction with university level research administration offices in budget development, sub-award documentation, administrative portions of proposals and internal approvals.
• Develop policies and procedures related to the responsibilities of Principle Investigators for the duration of the award, including reporting, budget modifications, No-Cost Extensions (NCE) and other sponsor specific related actions for strategic planning for the entire project lifecycle.
• Submit applications in the electronic research administration (eRA) applications and liaise with the Office of the Vice Provost for Research Administration.
• Collaborate with the PI or Program Director and the CEHD Director of Human Resources regarding project staff, ensuring that the hiring is in accord with budget and compliance.
• Collaborate with the PI or Program Director and the CEHD Director of Human Resources for payroll changes, pre-view of effort reports, buyouts, and summer research salary in accord with budget and compliance.
• According to the needs of the award, assist with the identification of staffing and professional development needs of the respective research center.
• Oversee the Notice of Award requirements including conflict of interest and re-budgeting.
• Perform a monthly reconciliation and dissemination of budget projection and expense transaction reports in Banner Finance and/or match FOAP reports.
• Work directly with the external agencies involved in the projects/grants including stakeholder educational institutions and other state, local and national agencies.
• Maintain files for each portfolio and coordinate the collection and compilation of appropriate documents for audit.
• Process necessary Journal Entry Transfers (JETs) to remove erroneous or wayward charges.
• Provide process support and signature authorization/approval oversite on all expense transactions, ensuring they are processed promptly and are allowable in compliance with NOA and all related guidelines, including: invoice payments, tuition remission, sub-contract agreements, project incentives, stipends, equipment, supplies, travel and business expenses and reimbursements, purchasing order requests, bid solicitations, and etc. across university payment and procurement systems.
• Support accounts receivable functions by depositing check and ensuring they are in the correct award FOAP.
• Submit and vet for accuracy any specialized grant invoices per the sponsor guidelines.
• Perform all close-out functions at the end of a project period, reconciling that receivables match all expenses and assist with any audits.

Benefits

• A hybrid work schedule
• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays (including the day after Thanksgiving & winter break)
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees