Associate Vice President, Division of Sponsored Programs Administration

Augusta University • Augusta, GA

92d

About The Position

The Associate Vice President, Division of Sponsored Programs Administration will report directly to the Senior Vice President for Research and be an integral and vital part of the university's leadership team. The Associate Vice President will be responsible for providing positive leadership, support, and strategic direction for all sponsored programs administration activities. The Division of Sponsored Programs Administration and the Augusta University Research Institute serves as the central unit to coordinate and support Augusta University's internal and external sponsored projects. The Division has four units: Pre-Award, Contracts, Operations, and Post-Award. The Division aims to identify, support, and advance opportunities for research, training, teaching, and scholarly activities by managing the entire lifecycle of sponsored projects- from proposal and grant development and submission, to contract preparation, award management, and project close out management. The DSPA seeks to advance extramural support programs for the institution by providing administrative, informational, and logistical assistance to faculty and staff, while ensuring compliance with pertinent policies and regulations of the institution, extramural sponsors, and federal oversight agencies. This position is considered an administrative officer and serves at the pleasure of the president.

Requirements

• Master's degree or equivalent.

Nice To Haves

• Doctorate degree.
• A Certified Public Accountant (CPA) license and a Law degree are also preferred.
• 10+ years combined experience in financial management, sponsored programs administration, contract negotiations, and research program administration.

Responsibilities

• Oversees daily administration of the Division of Sponsored Programs Administration, oversight of all Sponsored Program activities, development of effective administrative compliance procedures, assurance of proper resource allocation, identifying funding sources, funding acquisition, regulatory compliance, recordkeeping, and systems for all grants and awards.
• As Executive Director for AURI, develop, oversee, and manage the AURI accounts, expenses, and budgets ensuring preparation and completion of quarterly reports and annual summaries.
• Preparation of annual budget and planned development Investment opportunities.
• Provision of support for annual external audit processes.
• Management and oversight for all expenses, investments, and acquisitions.
• Oversee the complete life-cycle of sponsored programs administration including pre-award responsibilities for coordination, review and approval of documents requiring institutional/administrative approval.
• Ensure all regulatory and compliance office requirements as required by law, policy, or agreement/grant/contract have been met.
• Manage award receipt and account establishment, expense monitoring, re-budgeting, and account closeout activities.
• Develop reports to ensure compliance with requirements of sponsors, local, state, or federal sponsors/agencies.
• Conduct effort reporting.
• Develop and negotiate AU's federal Facilities and Administrative Cost Rate Agreement.
• Maintain and expand research/contract opportunities and provide ongoing support for the development of grants and contract opportunities.
• Provide leadership, direction, and management of all staff and activities within the Division of Sponsored Programs Administration ensuring that all contractual and financial obligations are managed and compliant with institutional, state, and federal regulations.
• Responsible for the overall direction and effective management of the Division of Sponsored Programs Administration including hiring, training, supporting, developing and supervising personnel.
• Allocate workload to maximize Division effectiveness.
• Facilitate professional growth of staff by accurately assessing learning needs, styles, and barriers to learning and coordinating learning opportunities for staff.
• Work collaboratively with internal and external constituents such as vice presidents, deans, faculty, etc. in the development and implementation of AU goals and objectives.
• Participate in AU committees and meetings.
• Represent AU at local, state, and national meetings pertaining to sponsored projects.
• Serve as a resource for AU investigators and leaders ensuring that they have the information needed to effectively and compliantly obtain, manage, and close grants and contracts.
• Work collaboratively with the University's Office of Legal Affairs to ensure efficient, effective, and compliant contract review and approval processes.
• Develop policies and procedures for process improvements and metrics for reporting improvements in all aspects of Division of Sponsored Programs Administration activities and programs.
• Understand and disseminate information pertaining to local, state, and federal regulations as they relate to sponsored program administration.
• Create and implement an approved strategic plan to leverage the existing infrastructure while identifying opportunities for further growth and expansion of research programs at AU.
• Develop institutional policies to be consistent with USG, state, and federal guidelines.
• Other duties as assigned.

Benefits

• Comprehensive benefits include medical, dental, vision, 13 paid holidays, vacation leave, sick leave, generous retirement plans, tuition waiver, wellness options, and much more.
• Full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Educational Services
• Education Level: Master's degree
• Number of Employees: 5,001-10,000 employees