Associate to the VP/Dean of Admission and Financial Aid

Reed College • Portland, OR

44d • $61,000 - $69,500 • Onsite

About The Position

Reed College seeks an organized and driven person to be our next Associate to the VP/Dean of Admission and Financial Aid. This position is responsible for managing key operational functions within the Enrollment Division, including the student work program, admission visit and events coordination and administration. Serving as a strategic partner on the enrollment leadership team, the role requires a high level of discretion and regularly handles sensitive and confidential information. This role reports to the Vice President and Dean of Admission and Financial Aid. This is not a remote position.

Reed College offers an exceptional benefits package, including a comprehensive medical and dental insurance option for you and your dependent(s), 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time role with typical work hours of 8:30 a.m. to 5:00 p.m. with a one-hour unpaid lunch.

Starting salary for this position is $61,000-$69,500. Pay offers are contingent upon experience and are determined through an internal pay assessment. This is an exempt position in grade 6.

Requirements

• 5 years of office management experience, including administrative office support, admission work, or financial aid.
• You are attentive to detail while maintaining a clear grasp of the broader strategic picture. You are able to move seamlessly between managing day-to-day operations and facilitating major projects.
• You know how to identify the right stakeholders, the right conversations, and the right timing. You can strategically schedule and plan meetings for the VP and Dean, produce clear summaries and next steps, and ensure follow-through.
• You have sound judgement. You are capable of filtering multiple inputs and synthesizing them into clear, well-reasoned conclusions.
• Once informed, you confidently make decisions and execute them effectively.
• You are a strong communicator. You can represent the office with professionalism and clarity when interacting with staff, students, trustees, and colleagues across the college.
• You are an excellent thought partner. You listen actively, synthesize information, propose thoughtful options, and navigate difficult conversations with skill.
• You take initiative, anticipate needs, and prepare work in advance.
• You work effectively with minimal supervision and manage responsibilities reliably.
• You are interested in, and capable of, supervising others. You bring prior leadership or supervisory experience and understand its importance to the role.
• You use technology to streamline work, improve processes, and enhance efficiency.

Responsibilities

• Serve as the primary administrative partner to the Vice President/Dean, managing calendar coordination, meeting preparation, scheduling, and note-taking responsibilities. Serve on the enrollment division leadership team.
• Lead the Enrollment Division's visit and events program, including on-campus, off-campus, and virtual programming. Establish recruitment strategies aligned with institutional goals, analyze data, and ensure events meet quality and budget standards. Supervise the visit and events team, providing direction, support, and performance feedback to ensure operational success.
• Direct the college's student work program, ensuring students have access to application information, conducting training for student workers and supervisors, and providing data and strategic feedback to the VP/Dean.
• Manage the day-to-day administrative operations of the Enrollment Division, ensuring smooth office functioning and efficient processes.
• Administer the college's Emergency Fund for students, including intake, eligibility tracking, and coordination with related offices.
• Represent the Enrollment Division in internal and external roles, including service on the Northwest Five College Consortium, the Alliance, and other committees.
• Coordinate Admission Support Readers program, NW5 Consortium, AFAC, and Board of Trustees (BOT) support.
• Arrange and manage the VP/Dean's travel logistics, including transportation, accommodations, and event registration.
• Advise and support the VP/Dean on divisional projects, providing strategic input, managing communications, and coordinating implementation.
• Provide administrative support for faculty and board committees, including meeting logistics, communication, and documentation for the Admission and Financial Aid Committee, the Retention, Persistence, and Graduation Committee, and others as assigned.
• Negotiate contracts and engage independent contractors, securing services aligned with college policies and financial guidelines.
• Uphold strict confidentiality of sensitive college information and operations, exercising discretion in all internal and external communications.

Benefits

• comprehensive medical and dental insurance option for you and your dependent(s)
• 403(b) retirement plan with 10% employer contribution (after one year of service)
• educational assistance for employees and their children
• 22 days of paid vacation
• paid holidays
• half-day Fridays in the summer
• many other campus amenities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: No Education Listed
• Number of Employees: 101-250 employees