BOB- Associate Staff Analyst

City of New York • New York City, NY

18h • Onsite

About The Position

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST. PLEASE Reports to the Director of the Preventive Maintenance Unit in the Division of Bridges, Maintenance, Inspections, and Operations section. The selected individual will be responsible for keeping track of all maintenance work performed by the unit, using various methods such as databases and spreadsheets. Oversee the day-to-day activities of office staff performing review of source documents, data collection, data entry and retrieval, and preparing routine reports. Ensure that these reports are accurate and submitted in a timely fashion, and source documents are appropriate filed. Prepares Unit reports, letters, memos, and other correspondence. Perform analyses of the unit’s work performance and productivity as directed. Generate estimates for work performed for recoupment purposes and CHIPS reimbursement claims. The candidate should have knowledge with calculating estimates based off of payrolls and should be efficient in spreadsheet reporting. Responsible for tracking all personnel changes within the Unit including vacancies and ensuring the unit is appropriately staffed. Responsible for the preparation of justifications for various personnel actions. Assist with the interviewing of prospective employees via the review of submitted resumes, contacting desired candidates to schedule interview, ensure completion and collection of associated forms, and copy required licenses and certification. Additional tasks will be performed under general supervision with some latitude for independent initiative and judgement.

Requirements

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
• A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.
• An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.
• A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

Nice To Haves

• Strong computer skills and knowledge of all Microsoft programs including Microsoft Access.
• The selected candidate should have excellent communication skills and be a team player.
• The candidate should have knowledge with calculating estimates based off of payrolls and should be efficient in spreadsheet reporting.

Responsibilities

• Keeping track of all maintenance work performed by the unit, using various methods such as databases and spreadsheets.
• Oversee the day-to-day activities of office staff performing review of source documents, data collection, data entry and retrieval, and preparing routine reports.
• Ensure that these reports are accurate and submitted in a timely fashion, and source documents are appropriate filed.
• Prepares Unit reports, letters, memos, and other correspondence.
• Perform analyses of the unit’s work performance and productivity as directed.
• Generate estimates for work performed for recoupment purposes and CHIPS reimbursement claims.
• Responsible for tracking all personnel changes within the Unit including vacancies and ensuring the unit is appropriately staffed.
• Responsible for the preparation of justifications for various personnel actions.
• Assist with the interviewing of prospective employees via the review of submitted resumes, contacting desired candidates to schedule interview, ensure completion and collection of associated forms, and copy required licenses and certification.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level