Associate, Special Events

Amfar • New York, NY

285d • $45,000 - $55,000

About The Position

amfAR, The Foundation for AIDS Research, is seeking a Special Events Associate. amfAR is dedicated to ending the global AIDS epidemic through innovative research. With the freedom and flexibility to respond quickly to emerging areas of scientific promise, amfAR plays a catalytic role in accelerating the pace of HIV/AIDS research and achieving real breakthroughs. amfAR-funded research has increased our understanding of HIV and has helped lay the groundwork for major advances in the treatment and prevention of HIV/AIDS. Since 1985, amfAR has invested more than $635 million in its programs and has awarded more than 3,800 grants to research teams worldwide.

Requirements

• Four year college degree required.
• Working knowledge of fundraising principles and practices required.
• 1 - 2 years' experience in special events required.
• Excellent communication-verbal, written, organizational, and interpersonal-skills required.
• Good computer skills with knowledge of business applications and donor database systems.
• Proficient in Word and Excel.
• Able to travel and maintain extended work hours.

Responsibilities

• Support the development and management of corporate sponsorships by researching prospects, conducting outreach, maintaining databases, crafting customized proposals, coordinating with event teams, compiling post-event reports, and serving as account lead to ensure fulfillment of partnership deliverables.
• Serve as a primary contact for assigned events, establishing internal timelines and deadlines ensuring adherence to schedules.
• Work independently on assigned events to facilitate needs of Manager, Producer and consultants, updating the Director as needed.
• Serve as direct liaison on assigned events with the Producer, consultants and outside vendors ensuring all are informed and updated accordingly.
• Assist with ticket/table inquiries and sales, maintaining guests list and seating requests, and executing event seating.
• Monitor events revenue and expenses, working with manager on event income reconciliation.
• Attend events and be fully responsible for on-site management of assigned duties, including oversight and management of event auction/auction items, managing on-site seating, and ensuring proper placement of tables and table counts.
• Manage multiple relationships with donors, external vendors, consultants and management ensuring expectations and goals are met to produce successful outcomes for all parties.
• Provide oversight to the coordinator on administrative tasks, ensuring adherence to department and Foundation procedures and protocols.
• Manage inventory at the offsite office and venue ensuring timely delivery and set-up as well as post event break-down and return of inventory.
• Serve as liaison to General Counsel and oversee timely contract review process.
• Ensure smooth and timely processing of income and payments with accounting liaison.
• Provide current information on event status to Director and Managers.
• Ensure Special Events department's needs are met and fulfilled by Facilities and Services.

Benefits

• Medical, dental, life, STD, LTD, vision coverage
• Commuter, dependent care and medical FSA savings
• 403B with a very generous employer match
• Time off includes: vacation, personal, sick days, and Summer Fridays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: Bachelor's degree