Associate, Speaker Operations

AIPAC • Washington, DC

2d • $68,000 - $80,000 • Hybrid

About The Position

AIPAC is looking to hire an Associate to join our Speaker Operations team in our National Events department in Washington, D.C. The Associate will provide critical support in confirming, managing relationships and logistics with speakers, new speaker vetting and research and speaker database management. This role will work with both internal AIPAC staff and lay leaders and external speakers including, but not limited to, members of Congress, US and Israeli government officials, political pundits, experts at think tanks and more. The Associate will also work on other event related tasks as assigned. To succeed in this role, the ideal candidate will possess a mixture of excellent verbal and written communication skills. They will be extremely detail oriented, but they will have the ability to work on multiple tasks effectively and efficiently, track the status of these tasks and anticipate next steps. The candidate must thrive in a team-oriented environment.

Requirements

• Full competency in Microsoft Office, and ability to learn other internally used databases and applications, such as Smartsheet and Salesforce.
• Previous experience in client-facing or customer service roles, both individually and as part of a team.
• Must have strong attention to detail and be able to manage time wisely.
• Ability to think strategically and solve problems creatively and independently as they emerge.
• Outstanding communication and interpersonal skills.
• Confident managing multiple projects simultaneously.
• Exercise considerable judgment and discretion in establishing and maintaining strong working relationships with colleagues and partners inside and outside the organization.
• Must be available for weekend and evening work as major deadlines approach, especially in January and February.

Nice To Haves

• Experience working within a project management system is a plus.
• Knowledge of the U.S. political system, U.S.-Israel relationship and international affairs is a plus.
• Bachelor’s degree preferred, or commensurate experience.

Responsibilities

• Draft and send invitations to speakers as assigned.
• Track invitation statuses and follow-up as necessary.
• Update the team about the status of invitations on a regular basis.
• Respond promptly to speakers’ inquiries and track requests from speakers.
• Assist with speakers’ travel, hotel and ground transportation, as needed.
• Manage speakers’ event registration and guest requests.
• Assist with the logistics of speaker swings
• Ensure all speakers have signed speaking contracts and that we receive and pay invoices for all speakers following events.
• Draft and send written guidance to speakers with event details prior to the event.
• Maintain speaker information in internal systems, such as Smartsheet and Salesforce
• Assist with new speaker vetting and research
• Liaise with regional and department stakeholders regarding speaker details
• Liaise with the Israel office to coordinate Israeli speaker events and logistics
• Assist with on-site management of speakers at events.
• Other duties as assigned.

Benefits

• AIPAC also offers a competitive and comprehensive benefits package that contributes to employees’ overall total compensation package.
• We currently work remotely two days a week and in our offices the other three.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level