Associate Research Finance Analyst

University of California San Francisco•San Francisco, CA

About The Position

The Division of Geriatrics is seeking a part-time Associate Research Finance Analyst to support approximately 10-15 Principal Investigators (PIs) in all pre- and post- award functions in research administration. Reporting directly to the Division Manager (DM), with guidance from the Senior Finance Specialist (Senior RFA), the Associate RFA will work closely with PIs and their research teams on pre- award administrative functions/processes, support post-award contracts and grants management,budget, financial audits, ledger/payroll reconciliation and reviews, as well as support the DM and Senior RFA in various finance-related ad hoc projects. The Associate RFA is an important contributing member of the Division Core Administrative Team who will work independently to ensure financial compliance for all activities under their purview. The Associate RFA is often a first point of contact for PIs and will work with all levels of stakeholders within and outside of the Division to ensure PIs receive full and comprehensive support. They will track approximately 30-40 budgets of moderate scope and complexity, and will be responsible for tracking up to $4 million dollars in annual direct costs. Specific tasks for this role may include: maintaining contracts and grants records, updating and sharing budget status reports (BSRs), meeting with PIs to plan budgets, where needed – updating documents for grant proposals (particularly for proposals through NCIRE and SFVAHCS), reviewing, approving and correcting financial transactions, preparing grant reports and prior approval requests, working directly with sponsors on grant communications, staying updated on all finance-related trainings, serving on finance workgroups, as well as interpreting and explaining grant policies. The Associate RFA encounters sensitive and high-stakes information and is required to maintain utmost discretion and confidentiality at all times. We are seeking an individual who is highly collaborative, mission-driven, and excited about working in an academic setting to join our team. We prefer someone who is willing to learn, flexible, able to make sound decisions under pressure, can analyze and resolve problems independently and able to move projects forward through creative thinking and persistence. The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Requirements

Bachelor's degree in related area and 1 or more years of related work experience; and / or equivalent experience / training.
Ability to manage a high volume of transactions.
Ability to perform moderately complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Must be proficient in MS Suite (Excel, Outlook, PowerPoint, etc.), MS Teams, Zoom, and other common essential business software.
Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
Writing skills to draft persuasive text for variety of audiences.
Excellent customer service and ability to manage competing deadlines at any given time.
Ability to make sound judgment and escalate matters where needed.
Takes ownership and responsibility for mistakes, works hard to prevent future mistakes.
Follows through, excellent attention to detail, outstanding organizational skills.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Maintains current knowledge of compliance regulations in all areas of research administration.
Knowledge of grant funding processes, procedures and techniques.

Nice To Haves

Previous experience working at an academic institution and/or previous experience using PeopleSoft and other Salesforce software.

Responsibilities

maintaining contracts and grants records
updating and sharing budget status reports (BSRs)
meeting with PIs to plan budgets
updating documents for grant proposals (particularly for proposals through NCIRE and SFVAHCS)
reviewing, approving and correcting financial transactions
preparing grant reports and prior approval requests
working directly with sponsors on grant communications
staying updated on all finance-related trainings
serving on finance workgroups
interpreting and explaining grant policies