Associate Registrar/Transfer Specialist

Minnesota State Colleges and Universities•Thief River Falls, MN

8d•$26 - $37

About The Position

The Associate Registrar/Transfer Specialist provides leadership and decision-making support in the absence of the Registrar and serves as the collegewide expert on transfer processes. This role directs activities related to student records, registration, credit transfer, athletic compliance, and advising current and prospective students. Key responsibilities include managing transfer and Credit for Prior Learning (CPL) evaluation policies and procedures in collaboration with the Registrar, and guiding students, faculty, and Academic and Student Affairs (ASA) staff on transfer and CPL matters. The position also works closely with the Registrar on Degree Audit Reporting System (DARS) maintenance, student registration, campus registration events, and serves as the Workday Student Transition Lead. Act as a resource and expert for the Registrar’s office to ensure information regarding registration, transfer of credits, enrollment verification, athletic compliance and graduation requirements are communicated both in person and online/web. Serve as the college’s Transfer Specialist managing transfer processes, tools, and policies to ensure accurate student records and seamless credit articulation. Provide guidance to students, faculty, and staff while representing the institution in statewide transfer initiatives and committees. Act as a comprehensive advocate and advisor for students to ensure their success. Serve as the transition lead for Workday Student.

Requirements

Two years of related professional work experience; a master’s degree may substitute for 18 months professional work experience; a bachelor’s degree may substitute for 12 months professional work experience; an associate degree may substitute for 6 months professional work experience.
Demonstrated knowledge and understanding of student development.
Experience with computer software applications and systems with the ability to create business correspondence, reports, and presentations.
Ability to work with minimal supervision and independently make decisions regarding workload and routine problems and/or situations.
Problem solving skills with the ability to set priorities, reason analytically, determine alternative solutions, and analyze and interpret information with a high degree of accountability and accuracy.
Excellent organizational, planning, and management skills.
Strong interpersonal communication skills (written and oral) to communicate effectively without supervision or review, includes public speaking skills to present information in a clear and actionable way to small and large groups.
Ability to work as part of a team.
Ability to explain and help interpret complex policies involving multiple departments, systems, and levels, such as records and registration, financial aid, business services, bookstore, and admissions.
Must submit CV or resume, and unofficial transcripts.
Applicants that do not submit the required application materials (CV/Resume and Official Transcripts) will not be considered.
In accordance with the Minnesota State’s Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MinnState’s vehicle use criteria and consent to a Motor Vehicle Records check.
The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

Nice To Haves

Baccalaureate Degree in related fields, e.g. Counseling, Psychology, Social Work, Education
Experience in higher education Student Services.
Experience in developing academic plans.
Knowledge of Credit for Prior Learning (CPL).
Experience with transfer responsibilities within Minnesota State or higher education systems.
Knowledge of data privacy practices and FERPA
Experience providing academic case management

Responsibilities

Act as a resource and expert for the Registrar’s office to ensure information regarding registration, transfer of credits, enrollment verification, athletic compliance and graduation requirements are communicated both in person and online/web.
Serve as the college’s Transfer Specialist managing transfer processes, tools, and policies to ensure accurate student records and seamless credit articulation.
Provide guidance to students, faculty, and staff while representing the institution in statewide transfer initiatives and committees.
Act as a comprehensive advocate and advisor for students to ensure their success.
Serve as the transition lead for Workday Student.

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.