Associate Property Manager - Idaho Falls

TOK Commercial

12d

About The Position

TOK is seeking a talented Associate Property Manager who will be responsible for protecting, maintaining, and enhancing the value of commercial real estate assets in order to maximize the property owner’s financial return and for the benefit of the tenants and the Company. This is accomplished by independent direction and coordination of the property’s operational and financial activities, leasing, and marketing. This employee represents the property owner to both the tenants and the public.

Requirements

College degree strongly preferred. Experience in property management as either an assistant or manager is preferred.
Advanced skills and/or exceptional ability to learn advanced software programs.
Will be able to use the Yardi lease management system to include but not limited to: creating budgets, producing monthly financials, sending out tenant rent statements, correcting and approving invoices.
Displays excellent oral and written communication skills and proficiency in necessary computer software.
Ability to work under pressure in a fast-paced environment; time management, communication, and organizational skills.
Ability to communicate concise and timely responses to requests, concerns, and issues.
Demonstrate the ability to maintain professional relationships with owners, tenants, vendors, and staff while providing high levels of service to owners and tenants by communicating clear and timely responses to issues, requests, problems, and regular reporting.
Must be able to remain in a stationary position at least 50% of the time, occasionally move about the office to access necessary materials, and operate a computer and other office machinery.
Must be able to effectively communicate with clients and team members, as well as be able to interpret instructions and exchange accurate information.
Must have sufficient visual and mental perception, which allows the employee to comprehend written work requirements, and determine necessary actions required to meet the finished product standards.
Must be able to lift and carry objects up to 30 pounds and work in an office environment that may require walking, bending, stooping, kneeling, crouching, and sitting for long periods of time.

Responsibilities

Acts as coordinator to ensure that company fully meets and exceeds contractual property management obligations. Responsible for all management-related duties in order to best serve each property, representing the owners as ‘clients’ and tenants as ‘customers’.
Manages portfolio in efforts to protect, maintain, and enhance the value of certain assigned commercial real estate assets in order to maximize the owner's financial return and for the benefit of the tenants, clients, and the Company.
Reviews and enforces all terms of leases, insurance, and service contracts. Understands and upholds all terms and conditions of property management agreement and explains to client as needed the extent and scope of management responsibilities, services to be performed, and costs for services. Likewise, is aware of what management contract does not provide and what additional charges may be billed to the client or tenant as work outside the normal scope of engagement.
Develops a property budget with annual projections for anticipated income and budgeted operating expenses and capital improvement expenditures for client’s approval. Assisted in this effort by a Property Accountant.
Visits properties and reports property conditions (preventive and emergency) to the property owners. Assisted in this effort by a Maintenance Technician.
Oversees the maintenance of property conditions (preventive and emergency), contracts for and oversees capital improvements and alterations, renovations, or reconditioning of property as specified in property management contract, or per the owner’s directions or lessee’s agreement.
This position will help manage a self-storage facility and will require some time spent on-site each week managing day-to-day operations including providing customer service to existing and potential tenants via phone, email, and in-person.
Oversees collection of rents and other tenant charges.
Coordinates bidding process with vendors.
Directs disbursement strategy on behalf of clients.
May contact utility companies to arrange for transfer of service for tenants and owners.
Oversees preparation of financial statements and reports on status of properties to include annual budget preparation, monthly bill coding, financial document preparation, review and analysis including cash flow, income statement, general ledger, A/R & A/P, delinquencies, and balance sheet.
Coordinates and logs tenant calls/requests with maintenance and/or repair personnel.
Responsible for checking out building keys to outside vendors.
Provides 24/7 on-call dispatch for any maintenance emergencies, on a rotating basis with all other property managers. Estimated to be 3 weeks per year.
May assist with eviction of tenants in compliance with lease terms, court order, and directions from legal counsel and owner.
Directs bookkeeping functions, or credits client’s account for receipts and debits account for disbursements, such as mortgage, taxes, and insurance premium payments, management services costs, and upkeep and maintenance costs.
Tracks tenant insurance and contact information.
In addition to managing their own portfolio of properties, this position also provides support to two Commercial Property Managers' portfolios.
Provides support to owners and accounting staff in the event of a property sale, appraisal, refinance, or account changes.
Reliable and predictable attendance required.
Other duties as assigned by Management.