Associate Property Manager

Kidder Mathews Careers•Tukwila, WA

23h

About The Position

The Associate Property Manager is primarily responsible for the day-to-day operations of the assigned portfolio in accordance with the goals and objectives of the individual property owners and the mission of Kidder Mathews Asset Services Division. In addition, the Associate Property Manager will provide the leadership necessary to meet all property operational requirements, including timely response to and resolution of any tenant or owner requests or concerns.

Requirements

Ability to work with minimal supervision and lead by example
Strong computer skills (MS Excel, Word, PowerPoint, Outlook)
Good communication and organizational skills. Ability to build relationships with clients, vendors and internal partners
Ability to provide excellent customer service
Ability to speak, write and understand English
Demonstrated ability to read, understand and abstract leases and contracts
Demonstrated ability to recognize high quality maintenance work
Professional communication etiquette with good oral and written communication skills
Accurate, attentive, detail oriented, with strong analytical skills
Demonstrated ability to function in a team environment and proactively problem solve
Ability to work outside of normal office hours to meet various deadlines
Ability to prioritize and organize workload in order to meet daily, weekly and monthly deadlines
Demonstrated ability to follow through and complete tasks
Willingness and demonstration of professional development and continual learning
Ability to travel locally
Must have working vehicle, valid driver license and current auto insurance
Must be bondable
Bachelor’s Degree or a combination of education and experience; Real Estate License required
Strong knowledge of Property/Facilities Management processes and procedures
3+ years Commercial Property/Facilities Management experience

Responsibilities

Responds to and resolves tenant concerns; meets with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
Performs weekly and/or monthly physical property inspections; partner with contractors/building engineers to follow through on any needed repairs or maintenance
Prepare vendor contracts for Manager(s) review and approval
Interface with property vendors and contractors to ensure prompt response to maintenance issues
Ensure on-going contracted vendor services are performed on schedule and on budget ensuring services meet contract specifications
Review contract specifications and make recommendations to owner and/or Sr. Property Manager, as appropriate, for necessary changes or updates
Prepares bid specifications based on needs of property
Request/review/recommend bids for contracted services
Generate Master Service Contracts, as appropriate
Ensure budgeted maintenance and repairs are performed on schedule
Partner with Building Engineers or contracted maintenance vendors to schedule repairs and work orders
Act as Property Manager in absence of Property Manager as needed
As assigned by Manager(s), prepare and/or review annual CAM reconciliations; report findings/recommendations to Manager(s)
Prepare and/or assist Manager(s) with annual budgeting process including re-bid of service contracts
Prepare monthly operating statements and draft monthly owner operating reports and narrative for final review and approval by Manager(s)
Partner with leasing team members to ensure all vacant space is in “market ready” condition based on individual client requirements
Schedules “clean & show” work for vacant space
Review new leases and prepare lease abstracts
As directed by leasing team, show space to prospective tenants
Maintain courteous, professional, service oriented rapport with tenants and owners
Promote and foster confident, comfortable relationships with tenants and owners
Supervise tenant move in and move out process and conduct move in and move out walk throughs with tenant
Conduct new tenant orientation
Make collection calls to delinquent tenants
Attend construction meetings; take meeting minutes and distribute to construction team
Conduct walk throughs, as needed, with Construction Manager, General Contractor and tenant during construction process
Manage communication flow with tenants and/or neighbors impacted by construction
Maintain construction file
Perform other duties or projects as requested or required