Associate Project Manager

Haymarket Media, Inc•New York, NY

8h•Hybrid

About The Position

PRI is hiring an Associate Project Manager to join our growing team. We have offices based in NYC and Paramus, NJ, and offer a flexible hybrid work schedule. Job Overview: The Associate Project Manager (APM) serves as the operational engine behind the delivery of high-impact healthcare communications. You will be responsible for the end-to-end execution of integrated programs, ranging from complex digital ecosystems (website development and marketing assets) to high-science medical communication initiatives, including peer-to-peer educational programs, scientific slide deck development, and advisory board logistics. In this role, you will bridge the gap between creative innovation and scientific rigor. You will participate in tactical ideation while navigating the complexities of the Medical/Legal/Regulatory (MLR) review process, ensuring every deliverable is clinically accurate, on-strategy, and compliant. The position requires a proactive problem-solver with a high sense of urgency and the professional presence to lead internal teams through shifting priorities. We are looking for a candidate who takes ownership of the "how" so our clients can focus on the "why," ultimately delivering programs on time and on budget that drive clinical understanding and business growth.

Requirements

Minimum 2-3 years project management experience; agency experience a plus
Excellent organization and project planning skills, with a sharp attention to detail and ability to manage multiple projects simultaneously
Strong interpersonal and communication skills
Familiarity with the AMA (American Medical Association) style manual and the pharmaceutical regulatory environment
Understanding of web development process and technologies, including waterfall and agile methodologies
Understanding of the influence and interactions between business requirements, agency/client/third party dynamics and deliverables
Experience with Veeva Vault PromoMats or similar pharmaceutical content management systems is highly preferred
Experience in digital strategy, social media marketing, website development or usability principles is a plus

Responsibilities

Managing several projects at once via project management system (Workfront), managing all internal communications, tasks, and timelines across the complete project lifecycle with support from PMs and Sr. PMs
Develop detailed project plans and collect client information for development
Facilitate the Medical/Legal/Regulatory (MLR) submission process (e.g., Veeva Vault PromoMats or Zinc), ensuring all scientific references and annotations are prepared for client review
Daily timeline maintenance to provide accurate picture of project resourcing needs; Coordinate with Scientific, Creative, and Editorial to align workflows with production timelines
Schedules and facilitates internal status meetings and reviews, keeps PMs informed
Ability to articulate needs and expectations clearly across multiple teams
Building and maintaining strong internal relationships that will assist in smooth, on-time project development and execution
Meeting consistently with internal teams to discuss timelines, assets, progress, and deliverables, including but not limited to: Scheduling and facilitating project-related team meetings, requirement meetings, communicating status updates, delivering weekly status reports, and prelaunch quality checks
Reinforce adherence to project timelines by working with Client Services and internal teams to meet milestone dates by their deadlines
Support the planning and execution of live and virtual speaker bureau events, congresses, and expert consultant meetings
Escalating potential project issues and delays to senior team leaders
Unrelenting focus on high-quality and error-free deliverables throughout project lifecycle
Successfully prioritize and execute tasks in a high-pressure environment
Assume other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position and can add value