Associate Project Manager

Omnicom Health•New York, NY

13d

About The Position

The Associate Project Manager is responsible for coordination efforts across larger agency accounts. He/she organizes, monitors and routes all jobs through the agency for his/her account. The Associate Project Manager keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of regulatory submissions and financial tracking. He/she is responsible for organizing and maintaining all files on the internal project management team server (blink).

Requirements

College degree preferred
1-3 years of prior traffic/coordination advertising experience
Excellent written and oral communication skills
Detail oriented
Ability to handle multiple projects and deadlines
Positive/helpful attitude

Responsibilities

Coordinate job flow/creative process within the Agency in an organized and efficient manner
Open job number and job site on blink when requested from account service
Prepare and maintain job jacket to reflect accurate job history
Setup and attend all start-up meetings
Develop timelines with input from relevant departments
Update timelines based on client and/or internal changes
Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
Ensure timely development of color breaks and spec sheets by coordinating with production and Art Director prior to pre-mechanical meetings
Schedule and attend pre-mechanical meetings for every print job
Route jobs through all relevant departments and secure signatures at all stages of the job
Monitor and assist team members in following the JFP
If procedures are not followed, alert the Director of Project Management
Demonstrate proficient use of EAS for timesheets and financials
Create and input estimates, PO’s and TO’s
Review weekly estimate vs. actuals report
Submit accurate timesheets on a daily basis
Demonstrate proficient use of blink
Prepare and submit jobs for regulatory review
Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)
Coordinate and run weekly status meetings
Attend client status meeting and develop/distribute client status report to Account Services
Attend client calls and create client contact report (CCR) and send to Account Services
Monitor jobs and alert team to possible delays/issues, assure open communication among team members
Maintain organized email archives
Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
Assist peers when workload permits
Perform other job-related tasks as assigned by the Director of Project Management
Maintain the organization of the project management team site on blink-periodically check all materials and alert the Director of Project Management if any need updating
Communicate effectively and professionally
Demonstrate ability to set priorities while handling multiple projects
Remain calm despite high pressure situations
Project a professional, positive attitude toward peers and clients
Foster a positive team atmosphere and establish credibility
Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process
Help develop ideas to make the project management department and the agency run more efficiently
Help orient new department team members to the agency, department and accounts
Uphold the Company Values in all decisions and interactions