Associate Project Manager, PDS Projects

JLL•Plano, TX

21h•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. SUMMARY JLL is currently seeking a dynamic individual for the role of Associate Project Manager to provide reliable, timely, and professional support, and assist with the day-to-day project management and move activities. The position entails working with a group of internal and external stakeholders at all levels of the organization. The successful candidate will require the necessary experience with minimal oversight to plan, prioritize, and organize a diverse workload. Responsibilities will include all move related activity in the assigned region along with management of select projects such as restacks, VP Office relocations, AV improvements, FM/Engineering repairs and upgrades, interior fitouts, and minor renovations.

Requirements

Ability to prepare and track budgets
Ability to lead meetings and communicate actively with large teams and other project related speaking situations with a focus on delivering the project on time, on budget and meeting the clients expectations
Understand client protocols and develop communication appropriate to the client environment
Manage written documentation and ensure that all deliverables are accurate and on schedule
Project confidence and reinforce client trust in the skills and knowledge of the team
Understanding of technical requirements for a relocation, construction, and renovation projects
Able to adapt and prioritize, meeting deadlines, in a fast-paced team or independent environment
Outstanding interpersonal and communication skills (verbal and written) with the ability to successfully communicate with clients, architects, contractors, client’s representatives, and other vendors and team members
Ability to be adaptable and be agile to client changes and requests.
Travel estimated at approximately 10%-15%
3 - 4 years of facility, project or construction related experience in a Corporate Real Estate environment
Bachelor’s degree from an accredited institution
Proficiency with Microsoft Office Suite/Google/Project Management Applications
Candidates must be authorized to work in the United States without employer sponsorship.

Nice To Haves

Familiarity with architectural drawings and furniture and space planning concepts a plus
Background in project management, construction management, architecture or project strategy planning is desirable

Responsibilities

Proactively manage project related issues on account or assignment
Be the single point of contact for all move management activities
Plan and manage successful relocations and manage the majority of a project by self and/orsupervise move and other necessary vendors to perform project assignments
Ensure client satisfaction throughout the relocation management process
Ensure all relocation management activities are performed in a manner consistent with documented processes and in accordance with the client’s and JLL's policies and procedures
Develop and implement relocation project plan, schedule and budget through collaboration with the facility, project and construction managers and ensure adherence
Develop and maintain project schedule in client's preferred format
Perform data input into required JLL and client systems to maintain occupancy information and ensure data accuracy
Ensure compliance with all key performance indicators
Receive and process client move requests
Participate in planning meetings hosted by the client, Occupancy Planning and other key stakeholders
Prepare/update project status reports, review invoices and ensure timely payment, update tracking reports and maintain files for due diligence and financials
Procure and manage move labor, including vendor/contractor bidding process, evaluate proposals and recommend selection of vendor/contractor
Incorporate “best practices” into relocation projects
Initiate and manage meetings to review move schedules with move vendors and key stakeholders
Manage supporting suppliers (technology, tele/data, furniture, etc.)
Ensure all project initiation, execution and closeout documentation are complete
Manage work order and small project management, including but not limited to furniture reconfigurations and space enhancements
Determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)
Plan, schedule and implement relocations, providing the main client contact with scheduled dates, move instructions, and move orientations for large groups as required
Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions and resolve post-move issues
Initiate meetings to review move schedules with move vendors and key stakeholders
Manage the post-move help desk, update the post-move database and manage the status of punch list items to resolution
Plan and direct client file planning and mapping from source location to destination location.
Develop scope, schedule and budget for assigned projects and adhere to client KPI’s
Identify and address areas of concern regarding potential risk surrounding project, project logistical issues, budget and scope
Actively track each aspect of project performance against schedules and critical path
Coordinate the activities of sub-contractors, general contractors and client vendors
Ensure that all accounts receivables are maintained at a level not to exceed approved capital budgets
Conduct and document all weekly meetings on assigned projects
Demonstrate proficiency in the use and application of all Project Development Services technology as required for assigned projects
Any other reasonable duties and responsibilities that may be assigned.