Associate Project Manager -- Mergers & Acquisitions (Remote)

Arthur J. Gallagher-posted 3 months ago
Full-time • Entry Level
Remote • Rolling Meadows, IL
Insurance Carriers and Related Activities
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Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management. The Associate Project Manager plays a crucial role in supporting the planning, execution, status reporting and coordination of complex Mergers & Acquisition (M&A) Implementation projects. This position directly supports the team responsible for program and project management of multiple interrelated work-streams with tight deadlines and numerous dependencies. As part of the Americas M&A Implementation Team, the Associate Project Manager contributes to the successful execution of M&A Implementation projects. This role is an excellent opportunity for individuals seeking to develop their project management skills in an environment that offers significant opportunities for career growth. The role offers exposure to a fast-paced environment and provides insights into the workings of M&As within a global insurance broker. The ideal candidate is a highly motivated self-starter who can quickly learn and work independently, while also thriving in a collaborative team environment. You should excel at meeting deadlines, possess strong multitasking abilities, and have excellent verbal and written communication skills. The role requires organizational awareness, interpersonal competencies, exceptional follow-up, and problem-solving skills. Flexibility is required for this role, as it involves some weekend work. This position can be entirely virtual/remote/work from home and you can sit anywhere in the US.

  • Collaborate closely with M&A Project Managers, M&A Analysts, and Implementation Managers on a daily basis, including team meetings, status updates, and task collaboration.
  • Work directly with merger partner employees, external vendors, Regional leaders, IT, Finance & Accounting, Learning & Development, Process owners, and other internal teams.
  • Create, review, maintain, and deliver project management documentation, deliverables, and communications, such as project plans, spreadsheets, meeting invitations, PowerPoint presentations, process/workflow maps, and other project management deliverables.
  • Track project deliverables, risks, and issues by collaborating with task owners and subject matter experts across multiple interrelated internal work-streams and external service providers.
  • Develop and maintain project management methodology/process documentation and templates, while proactively identifying and implementing ongoing process improvements.
  • Provide support during M&A Go-Live weekends, assisting project manager(s) with the implementation playbook before a new merger partner goes live in Gallagher systems and processes.
  • Assist the M&A Implementation team with vendor interactions and the system licensing process.
  • Perform specific duties assigned to this role, including project initiation tasks for newly closed mergers and internal data conversions, leading projects such as database extracts and system migrations, tracking legacy system backups, contribute to IT change requests, managing Gallagher Submit IDM backfill, scheduling large team meetings, maintaining team documentation, tracking calendar task reminders, supporting weekend work for conversions and environment moves, coordinating Select - Personal Lines and Small Business project tasks for data conversion, and registering companies and brokers in collaboration with mergers and regions.
  • Bachelor's degree or equivalent experience.
  • Superior verbal and written communication skills.
  • Excellent problem-solving and organizational competencies, with the ability to add structure to complex situations.
  • Demonstrated ability to collaborate and work closely with internal and external teams from different functional areas.
  • Experience in formally or informally leading/coordinating projects, with a strong desire to learn professional project management in the context of M&A implementations.
  • Insurance brokerage operations and/or client servicing experience within an insurance broker or equivalent knowledge of the insurance industry.
  • Previous experience with M&A integration and data conversion is preferred but not mandatory.
  • Proficiency in Microsoft Office Suite, including advanced Excel skills, PowerPoint presentations, Word, Outlook, OneNote, Teams, SharePoint, and ability to learn collaboration and documentation tools quickly.
  • Ability to manage multiple parallel activities with strict deadlines.
  • Previous experience with M&A integration and data conversion.
  • Medical/dental/vision plans, which start from day one!
  • Life and accident insurance.
  • 401(K) and Roth options.
  • Tax-advantaged accounts (HSA, FSA).
  • Educational expense reimbursement.
  • Paid parental leave.
  • Digital mental health services (Talkspace).
  • Flexible work hours (availability varies by office and job function).
  • Training programs.
  • Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing.
  • Charitable matching gift program.
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