Associate Project Manager- HVAC Controls

Albireo Energy•Arlington, VA

12d•$90,000 - $110,000•Onsite

About The Position

The Associate Project Manager supports project execution and department operations within our solutions business. This role is essential for assisting with project planning, scope management, and budget control. The Associate Project Manager will work collaboratively with team members, clients, and stakeholders to ensure timely, on-budget project completion. In addition to primary project tasks, this position requires adaptability for varied responsibilities across the facility as needed.

Requirements

High school diploma or GED, supplemented by vocational or technical training in construction-related fields such as plumbing, electricity, or HVAC.
0–3 years of experience in project coordination or management.
Ability to interpret design documents (plans and specifications) and apply basic project management tools. Proficient in Microsoft Office Suite and familiar with task management software.
Assist in tracking schedules, budgets, and deliverables. Identify opportunities to improve processes and solve project-related issues.
Display foundational problem-solving and critical-thinking abilities to support construction and field teams.
Exhibit self-initiative and a willingness to address project challenges without direct supervision.
Effective written, verbal, and interpersonal communication skills.
Demonstrate attention to detail in preparing clear and concise documentation, reports, and communications.
Exhibit a willingness to learn audience-appropriate communication practices and improve collaboration with team members.
Strong interpersonal skills with a commitment to open communication and an on-site presence.
Engage effectively with all levels of staff, promoting a collaborative and supportive work environment.
Demonstrate a foundational understanding of project financials, including cost tracking, basic budgeting principles, and invoicing processes.
Exhibit a willingness to learn and apply financial concepts, such as revenue recognition and expense monitoring, under the guidance of senior team members.
Exhibit high ethical standards, integrity, and a strong commitment to achieving results.
Demonstrate emerging leadership qualities, including accountability, pride in team contributions, and a proactive attitude.
Show a willingness to learn and grow while upholding the values of teamwork and professionalism.

Nice To Haves

Associate degree or equivalent experience in electronics, mechanical systems, computer technology, air conditioning, or a related field.
experience with HVAC control systems, including installation, commissioning, or troubleshooting.
experience working with Automated Logic control systems
Construction or trade-focused project management experience, including coordination of labor, materials, and schedules

Responsibilities

Assist in project planning, scope development, scheduling, and document management to ensure projects meet deadlines, budgets, and quality standards.
Support the preparation of project reports and tracking tools.
Coordinate logistics for project meetings and internal team communications.
Help ensure internal resources are aligned with project plans and assist with subcontractor coordination.
Assist in identifying, coordinating, and supporting both subcontractors and internal team members to contribute to project execution.
Help ensure resource allocation aligns with project objectives and timelines under the guidance of senior project managers.
Track resource usage and assist with adjustments to stay within project goals, including meeting deadlines and maintaining quality standards.
Assist with tracking and forecasting project expenses and revenues to ensure alignment with project budgets and financial goals.
Support monthly invoicing processes by preparing and reviewing basic financial data and assisting with project forecasting.
Collaborate to perform financial analysis and provide input to help ensure projects stay on track with budgetary objectives.
Assist in managing project documentation, including RFIs, submittals, contracts, subcontracts, compliance records, and As-Built documentation throughout the project lifecycle.
Prepare and organize periodic project status reports for review by Senior Project Managers and other stakeholders.
Help maintain accurate records and ensure that documents are filed and updated as required to meet project requirements.
Assist in identifying and tracking potential change order opportunities.
Support the collection of necessary documentation for change orders and ensure it is properly maintained.
Collaborate with senior project managers to help understand the change order process and its impact on project timelines and budgets.
Assist in specifying, ordering, and tracking project materials to ensure timely availability for installation and commissioning.
Coordinate with vendors and suppliers to confirm the timely delivery of materials.
Maintain accurate records of materials ordered and their delivery status to ensure smooth project progress.
Assist in identifying and tracking project risks and issues, supporting the project team in implementing basic mitigation strategies.
Escalate risks and unresolved issues to the Project Manager, contributing to timely and effective resolution.
Assist in implementing quality assurance processes, conducting site inspections, and identifying deficiencies.
Oversee project startup, installation, and commissioning, ensuring systems function as intended.
Coordinate final turnover documentation to the client, including design documents, system backups, and training.
Ensure adherence to company policies and local, state, and federal regulatory standards on the project.
Identify potential project compliance risks and escalate to senior management to mitigate exposure.
Contribute to a culture of high performance and accountability by supporting continuous improvement initiatives.
Promote and enforce a strong safety culture by ensuring compliance with company and regulatory safety standards.
Actively support the creation of a safe work environment by identifying and reporting risks.
Assist in investigating safety incidents or accidents and contribute to developing strategies to prevent recurrence.
Reinforce that safety is everyone’s responsibility and essential to project success.
Support strong client relationships through open communication and efficient resolution of project issues.
Work closely with all stakeholders to align project deliverables with expectations.
Assist with gathering feedback and documenting client needs to support project success.
Foster collaboration across divisions and internal departments such as engineering, service, and sales to ensure seamless project execution.
Facilitate cross-functional meetings to align objectives, share resources, and leverage expertise across teams, enhancing project efficiency and outcomes.
Support a culture of open and honest dialogue with all team members, demonstrating the value of their input and engagement in improving performance.
Foster a performance-based environment to drive alignment with the company’s vision, mission, and objectives.
Support personal and team development by staying current with industry best practices and contributing to continuous learning opportunities.