Associate Project Administrator - Transportation Engineering

Gannett Fleming • Philadelphia, PA

76d • $50,000 - $80,000 • Hybrid

About The Position

GFT is seeking an Associate Project Administrator to join our Transportation group. This role follows a hybrid work model, can be based at any GFT office location. As an Associate Project Administrator, you'll play a key role in keeping our projects organized and running smoothly. Your strong business, computer, and writing skills will help support our project managers in executing critical tasks and daily administrative functions. If you're looking for an opportunity to grow within a company that values teamwork, career development, and meaningful contributions to our communities, we invite you to join us!

Requirements

• Associates Degree in related field
• 4+ years' experience with related experience as a Project Management Assistant, Project Administrator, Project Coordinator or related
• Strong financial/general accounting experience, business math experience
• General understanding of industry standard Quality Management System
• Excellent customer service and communication skills
• Ability to multitask and prioritize
• Strong computer skills, including MS Office 365 Suite (MS Word, MS Excel); and Acrobat Adobe

Responsibilities

• Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeout.
• Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines including but not limited to fee negotiation packages and fee estimates.
• Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.
• Ensures projects adhere to contract language and requirements, issues and tracks project amendment documentation and coordinates for review.
• Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.
• Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts.
• Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget.

Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package, including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid time off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree