Associate Producer

LEO Events•Memphis, TN

19d

About The Position

The Associate Producer generates, acquires, and prepares materials and information for use in event production. This role works closely with the program’s producer, technical director, client services, creative, digital, and other applicable departments to build and maintain the production schedules, travel schedules, and content management, and to assure deliverables are being met according to the confirmed timeline. This role supports the production process by maintaining project documentation for production elements, doing needed research, creating agendas/schedules, managing logistics such as travel, and overseeing the purchase order and vendor invoice process. This position works directly with the executive production team in maintaining budget, vendor contracts, and freelance management, and is trained and cross-trained in a variety of positions to create a well-rounded producer.

Requirements

Bachelor’s degree from a four-year college or equivalent experience
Seasoned event professional with 5+ years’ experience
Corporate event management experience strongly preferred
Previous experience in at least one area of specialty, e.g., video production, stage production, content and media development, etc.
Demonstrated knowledge of event production
Work unsupervised on small to medium projects
Demonstrated leader among employees and peers
Creative in thought and actions
Actively anticipates obstacles and creates/suggests solutions
Strong written and verbal communication skills
Strong work ethic and thrives in a fast-paced work environment.
Motivated self-starter who embraces the opportunity to work independently and tackle other duties as assigned
Team player who can work within a group setting to support as needed, no matter how small the task or role needed to achieve a successful outcome
Handle numerous accounts/projects simultaneously with excellent organizational skills
Self-manage priorities and meet deadlines
Effectively co-manages the project team
Proficient in MS Office Suite, Dropbox, Adobe Acrobat, Outlook and other basic software; Adobe CS6, Keynote, and other graphic software a plus
Willing and able to travel more than 20% and work nights and weekends as requested

Responsibilities

Collaborate with senior team members to develop production timeline
Maintain timeline of deliverables and distribution of materials through email, Dropbox, Asana, and other forms of communication
Acquire permits, insurance certificates, venue materials, and other project administrative documents
Take responsibility for portions of the production and overall quality of the program
Ensure adequate client relations and development, including timely recognition of communications
Communicate with production team to identify areas of concern and troubleshoot early in the process
Support scheduling and projects of team members
Attend program site surveys and events
Manage on-site program event operations from start to finish, including event labor and staffing, production team support, and general trouble-shooting
Onboard on-site positions, including office manager and photographers/videographers
Create and manage program purchase orders and invoice tracking
Assist production lead with program settlement and recon
Take lead role in producing smaller programs or elements of larger ones
Manage small budgets or portions of budgets as directed
Co-coordinate with the production event team, freelancers, and interns who provide event operational support to the senior production staff and various project leads
Support with ancillary talent production operations and execution as needed
Able to work flexible hours