Associate, Ordering

Element Fleet Management • Minneapolis, MN

8d • $23 - $31

About The Position

Get started on an exciting career at Element! Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. About the Role We’re looking for a detail-oriented and collaborative professional to join our team as an Associate, Ordering. In this role, you will support the acquisition and fulfillment of complex vehicle and specialty equipment orders sourced from dealer inventory. You will manage purchase order creation, documentation accuracy, and vendor invoicing for standard and customized assets such as upfit trucks, trailers, forklifts, and other specialty equipment. This role serves as a key liaison between dealers, suppliers, and internal stakeholders to ensure timely payment processing, compliance with financial controls, and delivery readiness.

Requirements

• High school diploma or GED.
• 1 to 2 years of business experience.
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook or comparable software applications.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in processing and documentation.
• Ability to legally work in the country of hire without employer sponsorship.

Nice To Haves

• Education: College/University degree preferred.
• Automotive or fleet industry experience.
• Demonstrated problem-solving and critical-thinking ability.
• Ability to work independently in a fast-paced environment.
• Customer-focused mindset with strong relationship-building skills.

Responsibilities

• Issue and manage purchase orders for vehicle and equipment acquisitions.
• Verify dealer and supplier invoice accuracy, ensuring documentation meets payment and compliance standards.
• Manage receipt of Manufacturer’s Statement of Origin (MSO) and initiate the MSO process timely.
• Ensure purchase order data accuracy and completeness throughout the order lifecycle.
• Serve as the primary point of contact for dealers on post-payment activities including MSO requests and payment confirmation.
• Engage with clients and suppliers to provide order, payment, and delivery status updates.
• Coordinate with internal teams to resolve fulfillment, documentation, or payment discrepancies.
• Support supplier onboarding by collecting required documentation and ensuring system setup accuracy.

Benefits

• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED