Associate I- Office Clerk

Portsmouth Public Schools•Portsmouth, VA

About The Position

Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of a school secretary, assistant principal and/or principal. ESSENTIAL DUTIES: Attendance Clerk duties; Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records; serving as telephone operator and receptionist; assisting students and parents.

Requirements

Knowledge of standard office practices, procedures and equipment
some knowledge of school system routine and procedures
some knowledge of bookkeeping terminology, methods and procedures
general knowledge of business English, spelling and arithmetic
thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures
ability to establish and maintain effective working relationships with others
ability to work under pressure
ability to organize and perform work independently
ability to type accurately and at a reasonable rate of speed
ability to meet the public effectively
Any combination of education and experience equivalent to graduation from high school
Background investigation
Tuberculin skin test or screening results

Responsibilities

Meets and screens visitors, answers telephone and processes mail
Maintains manual and computer registers, attendance and grade records and reports
Registers students, verifies data, answers questions, types schedules and prepares records
Signs students in and out, writes student passes
Processes withdrawing students, processes and forwards records
Prepares attendance records and student information for data entry
Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records
Processes and distributes mail
Sets up and maintains office filing systems
Assists with collection and accounting for fees
Posts attendance and student records to computer
Prepares and maintains payroll, leave and personnel files
Performs related tasks as required