ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

State of California•Sacramento, CA

35d•Hybrid

About The Position

The Associate Governmental Program Analyst, acting as the Administrative Analyst, assists with the daily operations of the Center/Branch by processing and tracking purchase and service orders, preparing and tracking invoice payments. Analyzes, reviews, and reconciles the monthly encumbrances and expenditures in FORE. Ensures Center/Branch encumbrances and expenditures are accurately charged to the correct index and fiscal year and are included in the correct budget based upon funding source. Works closely with the Health Program Specialist I (HSPI) to ensure Center, DO, and other reporting agency drills are accurately executed by deadlines. The incumbent works under the general direction of the Assistant Deputy Director (ADD) of the Center for Laboratory Sciences and Operations Branch, Staff Services Manager III. This position is a 12-month Limited Term (LT) and may be extended up to 24 months or become permanent. In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees' monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Requirements

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Nice To Haves

Experience preparing and reviewing State and Federal documentation such as Budget Change Proposals (BCPs), Finance Letters, Budget Revisions, progress reports, and Requests for Proposals/Applications (RFPs/RFAs).
Knowledge of budget development and fiscal tracking, including forecasting, expenditure monitoring, and reconciliation.
Familiarity with purchasing and procurement processes, including contract development and invoice tracking.
Experience supporting or coordinating program or project teams, including tracking deliverables and timelines.
Ability to write clear and concise reports, summaries, and fiscal documents for management review.
Experience working collaboratively with internal and external stakeholders to support program goals and operations.
Strong analytical and problem-solving skills, with the ability to research issues, evaluate alternatives, and recommend solutions.
Effective verbal and written communication skills, including the ability to prepare briefing materials and present information clearly.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Receptiveness to feedback and ability to apply constructive input to improve work products and processes.
Understanding of process improvement and change management principles.
Ability to handle sensitive and confidential information with professionalism and discretion.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
Ability to work independently and as part of a team to complete assignments and support organizational objectives.

Responsibilities

Assists with the daily operations of the Center/Branch by processing and tracking purchase and service orders, preparing and tracking invoice payments.
Analyzes, reviews, and reconciles the monthly encumbrances and expenditures in FORE.
Ensures Center/Branch encumbrances and expenditures are accurately charged to the correct index and fiscal year and are included in the correct budget based upon funding source.
Works closely with the Health Program Specialist I (HSPI) to ensure Center, DO, and other reporting agency drills are accurately executed by deadlines.