ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

State of California•Sacramento, CA

32d•Hybrid

About The Position

Under the direction of a Staff Services Manager I, the incumbent serves as a Personnel Liaison and provides administrative support to six administrative divisions/offices to ensure and facilitate completed staff work for the coordination and completion of a variety of personnel related duties including, but not limited to, position management, reconciliation of the Position Tracking Automated System (PTAS) Report, preparation of internal and external position reports, and preparation, submission, and tracking Personnel Action Request Form (PARF) packages. In this capacity, the incumbent independently researches, analyzes, tracks, and monitors the allocation and management of positions and provides recommendations to management, taking an active role in correcting discrepancies. The incumbent will provide outstanding customer service, guidance, direction, and support on personnel related actions which involve confidential, sensitive, and/or personal information. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. PARF#22-6-194 JC499479 You will find additional information about the job in the Duty Statement.

Requirements

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam.
For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.
Ability to multi-task, meet deadlines, adjust to changing priorities, and work under pressure.
Daily use of the personal computer and related software application at a workstation, and use of office machinery.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment.
If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.
Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Nice To Haves

The position requires familiarity with the Department's statewide organizational structure and full knowledge of Human Resources procedures, position management.
The incumbent must reason logically and creatively; use analytical techniques to resolve complex personnel issues, develop and evaluate alternatives, draw sound conclusions, and present recommendations through oral and written communication to management.
Must establish and maintain priorities with professional integrity to serve the best interests of the program and Department.
The incumbent must work well in an interdisciplinary team and function in a lead capacity when required.
They must establish and maintain cooperative relationships with staff, speak and write effectively, adopt effective courses of action, and develop management reports and recommendations based on sound condusions.
Confidentiality must be maintained, along with knowledge of the Department's mission, vision, goals, and objectives.
The incumbent must foster team effort and cooperation among staff while providing outstanding customer service, guidance, direction, and support on personnel actions involving confidential, sensitive, and personal information.

Responsibilities

Serves as a Personnel Liaison
Provides administrative support to six administrative divisions/offices to ensure and facilitate completed staff work for the coordination and completion of a variety of personnel related duties including, but not limited to, position management, reconciliation of the Position Tracking Automated System (PTAS) Report, preparation of internal and external position reports, and preparation, submission, and tracking Personnel Action Request Form (PARF) packages
Independently researches, analyzes, tracks, and monitors the allocation and management of positions and provides recommendations to management, taking an active role in correcting discrepancies
Provide outstanding customer service, guidance, direction, and support on personnel related actions which involve confidential, sensitive, and/or personal information

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